Higher Education Executive Assistant

Upwork has partnered with a higher education enterprise client, a research university, and has been regarded as one of the top universities.

Do you have the skills to fill this role Read the complete details below, and make your application today.

They are looking for a highly organized Executive Assistant to provide comprehensive support for the dean’s office and faculty members and contribute to the efficient operation of the academic environment.

Job Description

Calendar Management :

Coordinate and manage complex calendars for faculty members, ensuring efficient scheduling of meetings, appointments, and academic commitments.

Prioritize and communicate schedule changes in a timely manner.

Travel Arrangements :

Facilitate travel logistics for faculty members, including booking flights, accommodations, and ground transportation.

Prepare detailed itineraries and coordinate with relevant stakeholders to ensure smooth travel experiences.

Office Reception and Management :

Serve as the first point of contact for faculty and visitors, providing a welcoming and professional reception experience.

Manage office supplies, equipment, and ensure a tidy and organized workspace.

Event Support :

Assist in planning and organizing academic events, conferences, and meetings.

Coordinate logistics, manage RSVPs, and provide on-site support during events.

Purchase Order Preparation :

Prepare and process purchase orders, ensuring accuracy and compliance with institutional policies.

Collaborate with vendors and internal departments to facilitate procurement processes.

Special Projects :

• Provides administrative support for staff recruitments and special events in the dean’s office (scheduling interviews, and coordinating calendars for Dean’s Office initiatives and staff recruitments.)
• Other duties as assigned by the Dean, Assistant Deans, Associate Deans, and / or members of the College leadership team.

Qualifications

J-18808-Ljbffr