Contract Analyst

Overview and Summary

We are Automotive Business Scientists. We empower our clients to turn overwhelming industry data into discovery, action and measured success.  We are unique market leaders because we find and examine possibilities through the clarity of a scientific lens. To solve the toughest client challenges, we need curious, creative and dedicated people to join our team. 

We search out individuals who align with our core values and who adhere to the highest standards of integrity and ethics in everything they do.  Our company is filled with the brightest minds and the biggest hearts at every level. We recognize that personal success takes on many different forms of the course of our lives – both professional and personally – so we provide a myriad of benefits and programs focused on Wellbeing, Growth, Community and Recognition.  One size does not fit all, so we encourage every Urban Scientist to discover their own formula for success.  If this sounds like the kind of company you would like to work with, Apply Now!

POSITION OVERVIEW: The Contract Analyst role is part of the The Contract and Project Administration team of the PMO is responsible for ensuring ‘valid’ direct billable projects globally. This team will primarily interface with Global and Local Account Management (LAM), Legal and Finance during the pursuit process and support contract approvals, deal reviews and clearance, record contract financial baselines, and create project job codes. In addition, upon finalization of pricing analysis and contract drafts, the team will assist Finance with accounting documentation necessary for the Financial Operations Team to initiate billings and revenue recognition in accordance with the contract and revenue recognition policies.

The Contract Analyst is responsible for validating the accuracy of data entered in the Salesforce system, SharePoint administration, and ensures contract management processes are followed. This role partners closely with LAM as a primary point of contact for CRM and contract management questions.

Workplace flexibility has taken on a whole new meaning here at Urban Science. The requirements of each team, role and employee can look quite different. Leaders work with their teams to determine the right balance for working in-person and remotely, considering the needs of the business, our clients, cross-functional projects, individual work, and individual preference.  This role has current Hybrid Workplace flexibility local to our Detroit, MI office location. Candidate must be available and willing to work in-person 1-2 days per month, and ad hoc as needed.

URBAN SCIENCE DOES NOT AND WILL NOT PROVIDE IMMIGRATION RELATED SPONSORSHIP FOR THIS ROLE, NOW OR IN THE FUTURE.

Essential Duties and Responsibilities

• Assist with the financial clearance process; partner with the opportunity owner to ensure Statement of Work (SOW), Purchase Order (PO), Cost Management Workbook (CMW) and Customer Relationship Management (CRM) revenue compatibility and CMW and CRM are complete and in accordance with the SOW.
• Process Cases’ and create project codes.
• Proactively cross check CRM data with D365 and Adaptive data, including project codes, attributes, and time entry to ensure data aligns with contractual obligations.
• Support LAM in CRM best practices, including creation of CMW’s, accurate data entry, and workflow processes.
• Collaborate with Legal to resolve CRM data discrepancies.
• Review and Approve CMW’s submitted as part of the Pursuit process
• Proactively communicate with upper management to provide updates and escalate issues in a timely manner.

Qualifications - Education and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, ability and/or competency needed for successful performance in the role.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Time Management: Requires strong capability to prioritize competing demands, manage multiple concurrent tasks and run meetings on schedule
• Salesforce: Basic knowledge and experience with a CRM tool
• MS Suite:
  • Excel: Intermediate knowledge and experience (i.e., writing formulas, VLOOKUP, Pivot tables, creating charts & graphs)
  • SharePoint: Basic knowledge of functions/features (i.e., creating workflows, adding users, creating new SharePoint sites)
  • Outlook: Knowledge and experience with email, calendars and Microsoft Teams
  • Word: Knowledge and experience in writing professional documents
• Verbal Communication: Ability to compose and verbally deliver information of varying levels, using appropriate grammar, tone, inflection and non-verbal cues, while also listening to and correctly deciphering verbal communication delivered by others
• Written Communication: Ability and capacity to communicate ideas, facts and data in writing using appropriate grammar, syntax and sentence structure
• Analytical Thinking: Ability to understand a situation by breaking it apart into smaller pieces, and/or tracing the implications of a situation in a step-by-step causal way
• Results Oriented: Ability to strive for optimal results by taking responsibility for timeliness, commitment to task and adherence to performance standards
• Ethics & Integrity: Requires the ability to behave in a trustworthy & transparent manner
• Teamwork & Cooperation: Requires the ability to work cooperatively with others and be part of a team
• Self-Control: Requires the ability to keep emotions under control and to restrain from negative actions or behaviors
• Information Seeking: Requires the drive to gain a deeper understanding of work-related issues or events by making a concerted effort to gather information and seek out development opportunities
• Initiative: Requires the drive to go above and beyond to improve or enhance job results
• Quality Control: Ability to monitor and check work related information and deliverables ensuring high quality and accuracy
• Customer Service: Ability to understand and help/assist internal customers and meet their needs
• Flexibility/Adaptability: Ability to adapt to and work effectively within a variety of situations, individuals or groups, as well as understand and appreciate different and opposing perspectives
• Interpersonal Understanding: Requires the ability to understand other’s feelings and concerns, and to value individual differences in people
• Self-Confidence: Requires the ability to express confidence in dealing with challenging circumstances, in reaching decisions or forming opinions and in handling failures or setbacks constructively
• Organizational Commitment: Requires the ability and willingness to align his/her own behavior with the needs, priorities, and goals of the organization
• Relationship Building: Requires the ability to effectively build and maintain friendly, warm relationships or networks of contacts with clients/customers

EDUCATION/CERTIFICATIONS/EXPERIENCE:

• Associates degree in business, marketing, management information systems or related field from an accredited U.S. college or university, or equivalent foreign institution; Baccalaureate degree preferred

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This description is intended to describe the type and level of work being performed by a person assigned to this position.  It is NOT an exhaustive list of all duties and responsibilities required by a person so classified. The job may require additional hours beyond the normal 40-hour workweek.