What are the responsibilities and job description for the Director of Athletics and Activities position at Urbandale Community School District?
JOB TITLE: Director of Athletics & Activities
CLASSIFICATION: Certified
FLSA STATUS: Exempt
IMMEDIATE SUPERVISOR: Superintendent of Schools
RECEIVES GUIDANCE FROM: Director of Human Resources & Operations, Director of Business Services
PURPOSE OF POSITION: Provides administrative structure to the secondary activities program through effective organization, communication and leadership.
QUALIFICATIONS:
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)
- Skills, Knowledge, and Abilities:
- Demonstrated administrative, management and leadership abilities.
- Knowledge of district operations.
- Ability to handle diversity in an objective manner.
- Knowledge of budgeting and procedures and management.
- Capacity to organize varied tasks and meet deadlines in a timely manner.
- Ability to work in a complex environment, handling multiple tasks at one time.
- Ability to relate effectively with staff, students, parents, and the community.
- Ability to communicate effectively both orally and in writing.
- Education:
- Masters Degree required.
- Certification/Licensure:
- Iowa Administration Certification required or Activities Administrator Authorization with Evaluator Approval License required.
- Experience:
- Progressive leadership and management experience in the Field of Education to include administration, teaching and/or coaching.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
- Supervise and coordinate the 7-12 activities program, to include Athletics and the Performing Arts.
- Coordinate the staffing for the activities program, including interviewing candidates for coaching and activity sponsor positions. Make recommendations to the Director of Human Resources for additions, deletions and changes as necessary; including recommendations for extra duty pay schedules for coaches and other activity sponsors.
- Prepare and coordinate consistent eligibility rules for all students in Athletics and the Performing Arts as well as other information in the district approved Activities Handbook distributed to all students.
- Administer all aspects of Board Policy 510 – the Co-Curricular Eligibility Code.
- Develop the necessary forms to support all programs.
- Approves and schedules all requests for transportation.
- Cooperates and collaborates with the Building and Grounds Department in proper maintenance of facilities used for student activities.
- Assumes responsibility for liaison with other schools, school districts, athletic and activity associations, leagues and conferences.
- Is a member of the District Administrative Team and is expected to attend team meetings unless otherwise excused by the superintendent or his/her designee.
- Supervises all ticket sale events connected with the Athletic and Performing Arts programs and assumes responsibility for proper handling and accounting of monies involved.
- Provides for the physical examination of all athletes prior to participation.
- Keeps records of the results of all athletic contests and maintains a record file of all award winners stating the date and type of award.
- Plans and supervises annual recognition programs for school activities.
- Prepare, administer and provide budgets for the various activities in cooperation with the District Business Office.
- Approve requisitions for needed equipment and supplies in conjunction with the Principals and the District Business Office.
- Prepare and administer the Athletic and Performing Arts program budgets, in cooperation with the District Business Office.
- Act as liaison to the Urbandale Boosters, Inc. on all issues
- Coordinates, schedules and oversees district facilities usage.
- Responsible for the operation of the Activities Website – www.j-hawks.com.
- Plans and coordinates internal and external scheduling issues related to practice and contests.
- Maintain a reliable attendance record.
- Perform other duties as assigned by the Superintendent.
SUPERVISION OF OTHERS:
- Event operations
- Support Staff
- All Athletic and Activities department employees and coaches
- Provide input to building administrators regarding supervision and evaluation of Performing Arts programs and staff.
- Coordinates and provides supervision at practices, events, and activities.
PHYSICAL REQUIREMENTS:
- Satisfactory health as certified by a competent medical authority.
- Ability to work while standing, moving and/or walking, bending, stooping and lifting weight up to 50 lbs.
- Drug, tobacco, and alcohol free while working.
- Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
- Able to operate a motor vehicle used to travel between sites.
WORKING CONDITIONS:
- Majority of work done in a school or office setting.
- Extensive travel both in and out of the School District as required.
- Weekend and evening hours are required.
TERMS OF EMPLOYMENT:
- At-will employee
- 12 Month Position
- Per Board Policies and administrative guidelines.
- Performance evaluated annually.
The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.
Urbandale Community School District is an Equal Opportunity/Affirmative Action Employer. The School District does not discriminate based on race, creed, color, religion, national origin, sex, age, or sexual orientation. In compliance with the Americans with Disabilities Act, the School District will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and position incumbents to discuss potential accommodations with the Employer.
It is the policy of the Urbandale Community School District not to discriminate on the basis of race, creed, color, sex, religion, marital status (for program), ethnic background, national origin, disability, sexual orientation, gender identity, age (for employment), or socio-economic background (for program) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact the District office at 11152 Aurora Avenue, Urbandale, IA or call 515-457-5000. The District’s Equity Coordinator is Stephanie Davis, equitycoordinator@urbandaleschools.com.
