What are the responsibilities and job description for the Principal's Secretary - Valerius Elementary position at Urbandale Community School District?
JOB TITLE:
Principal’s Secretary
CLASSIFICATION:
Classified
FLSA STATUS:
Non-Exempt
IMMEDIATE SUPERVISOR:
Building Principal
RECEIVES GUIDANCE FROM:
Building Principal
PURPOSE OF THE POSITION:
Assist the principal in the administration of the assigned school site by performing a variety of complex secretarial and habitual administrative support functions. Direct and coordinate the workflow and activities processed through the school's central office.
QUALIFICATIONS:
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)
- Skills, Knowledge, and Abilities:
- Ability to operate a variety of standard office equipment including computer, printer, copy machine, scanner, fax machine, telephone, etc.
- Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
- Ability to create, format, and edit written communication that is clear and professional.
- Ability to work independently, efficiently and meet deadlines.
- Ability to be well organized and customer service oriented.
- Ability to accurately use and maintain databases.
- Ability to fluently use software such as Microsoft Office, Excel, Powerschool, ParentSquare and Google apps.
- Education:
- At least one year of specialized training beyond high school.
- Experience:
- 2 to 3 years of secretarial, administrative or office management experience involving computer entry, accounting and records management experience.
- Equipment:
- Office equipment such as two-way radios, cell phone, tablets, laptops, multi-line phone system, copiers, computers, intercom system, etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
- Greet parents/guardians, faculty, substitutes and students; direct visitors to appropriate locations.
- Must be able to multitask in a busy environment.
- Help problem solve or refer staff member, when appropriate, to the principal or to the correct individual.
- Keep an accurate list of calls, messages, information requests, meetings and appointments.
- Maintain accurate student records.
- Implement security and emergency procedures in emergency situations.
- Provide class lists for teachers, run reports within PowerSchool, update information within cumulative files.
- Support all parts of the registration process with the district office registrar.
- Enter requisitions and keep accurate records within the purchase order accounting system.
- Maintain accurate budget sheets and instructional account balances within computer system.
- Check budget sheets from business office against school records.
- Order and maintain adequate supplies, instructional materials, office materials and items for the health office through computer sysem.
- Type all correspondence; purchase orders, memos, bulletins, agendas, letters, flyers, weekly newsletter, teacher observations.
- Troubleshoot and assist students, faculty, and staff with questions regarding forms, computers, and office equipment.
- Maintain confidentiality when dealing with sensitive subjects related to students, families and staff members.
- Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
- Maintain a reliable attendance record.
- Meet regularly with principal using weekly meeting agenda checklist.
- Schedule staff meetings for principal using Google Calendar.
- Inform principal of urgent matters and determine when delegation of administrative tasks is needed.
- Perform other duties as needed or assigned.
SUPERVISION OF OTHERS:
None
PHYSICAL REQUIREMENTS:
- Satisfactory health as certified by a competent medical authority every three years.
- Requires eye/hand/arm coordination and dexterity of fingers and hands in keyboarding, calculating, fingering and grasping small objects normally weighing less than 10 lbs.
- Occasional bending, stooping, kneeling and related physical activity.
- Ability to work while standing, moving and/or walking.
- Drug, tobacco, and alcohol free while working.
- Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
- Ability to operate a motor vehicle used to travel between sites.
WORKING CONDITIONS:
- Majority of work is performed in an office or school setting.
- Occasional exposure to body fluids, fumes, noise, hazardous materials and emergency situations.
TERMS OF EMPLOYMENT:
- At-will employee.
- $19.91/hour
- Per board policies and administrative guidelines.
- Performance evaluated annually.
- Start date would begin during the spring semester of the 24-25 school year.
No student enrolled in the Urbandale Community School District shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in the District's programs on the basis of race, color, creed, sex, religion, marital status (for program), ethnic background, national origin, disability, sexual orientation, gender identity, age (for employment) or socio-economic background (for program). The policy of the District shall be to provide educational programs and opportunities for students as needed on the basis of individual interests, values, abilities and potential. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district office at 11152 Aurora Ave, Urbandale, IA or call 515.457.5000. The district's Equity Coordinator is Ms. Stephanie Davis, daviss@urbandaleschools.com.
Salary : $20
