What are the responsibilities and job description for the Executive Assistant position at URBN?
Role Summary
URBN is looking for an Executive Assistant to be responsible for assisting the Chief Sourcing and Global Trade and Compliance Officer (CSGTCO) and the Chief Sourcing Officer (CSO) with their day-to-day responsibilities; leading department-wide engagement and communication, new hire onboarding, sourcing events, and office coordination of the Sourcing Department.
Role Responsibilities
- Managing the CSGTCO and CSO’s calendars
- Acting as the liaison/point person for the Sourcing Executive team
- Serve as the primary point of contact for all vendor and mill visits
- Organizing events for the department
- Coordinating travel and visas for the Sourcing department as needed
- Lead preparation, scheduling, and logistics for the onboarding of new hires
- Support CSGTCO and CSO on confidential projects and contracts
- Oversee the maintenance and organization of the Sourcing Department's SharePoint site
- Develop, implement, and manage all Standard Operating Procedures (SOPs) for the department
- Foster and maintain strong working relationships with URBN Admins
- Support ad hoc reports as necessary
- Point person for department upkeep and headcount space management
- Being proficient in sourcing systems
- Coordinate departmental work order requests when needed
- Order departmental office supplies when needed
Role Qualifications
- 5 year experience in a fast-paced environment
- Ability to work within and across cross-functional teams, and communicate effectively with both internal and external customers, while maintaining the company’s “product first” environment
- Possesses a proactive approach to problem-solving, as well as an understanding of, and ability to, implement operational efficiencies
- Organized, detail-oriented, and flexible to assist on multiple projects simultaneously
- Works with a high sense of urgency and integrity, easily and quickly adapts to change, and is motivated by deadlines and new challenges
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
#LI-KD1
The Perks
URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits
EEO Statement
URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.
