Research Recruitment Specialist

At Urology Austin, our mission is committed to improving the lives of patients and their families through compassionate, quality, and ethical care.

In choosing a career with Urology Austin, you are choosing to improve the lives of patients and their families through a collaborative team-driven approach in an innovative, quality-driven, community-based setting. Better Medicine. Better Care.

• High school diploma required; Associate’s or Bachelor’s degree in a health-related field preferred.
• Minimum of 2 years of clinical experience in urology or 2 years of experience in clinical research required.
• Experience with Electronic Medical Records (EMR) systems and/or healthcare navigation platforms is essential.
• Familiarity with Clinical Trial Management Systems (CTMS) preferred.
• Prior experience in training, coordinating, or supporting clinical site personnel in a research setting is a plus.
• Proficiency in Microsoft Office Suite and Adobe Acrobat Pro.
• Strong organizational skills with the ability to manage workflow independently and prioritize tasks with minimal guidance.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to multi-task and work both independently and collaboratively in a team environment.
• Strong knowledge of medical terminology.
• Willingness to obtain and apply knowledge of human subject research protections, Good Clinical Practice (GCP), and clinical trial regulations (local, state, and federal), including ICH GCP, FDA, OHRP, OSHA, and HIPAA guidelines

• The primary responsibility of this role is to ensure that the maximum number of appropriate clinical trials candidates are identified and evaluated for trial inclusion.
• Utilizes the Electronic Medical Records (EMR) as well as billing, pathology, surgery scheduling, analytics, AI software, etc. to efficiently identify potential candidates for clinical trials.  This role must have familiarity and confidence to work in and learn new software systems.  Works with third-party recruiting services as needed.
• Conducts in-depth reviews of the study protocol to develop a strategic recruitment plan and mitigate delays before trial activation.
• Maintains up-to-date patient records in CTMS EMR, and other tracking systems, ensuring study staff have immediate access to accurate outreach, screening, and enrollment data.
• Utilizing the above tools, and any other relevant and available sources, the Recruitment Specialist will work with the Research team and the clinical practice to develop strategies and workflows to identify and contact patients who may be candidates for clinical trials.  These workflows will be developed and implemented for each trial at each research location.
• Regularly updates research team and leadership on recruitment and enrollment status by trial, site, and coordinator.  Must be willing to develop tools to improve tracking and communication as needed.
• Works directly with the regulatory specialist and marketing vendor to ensure practice websites are up to date with IRB approved materials.
• Ensures patient safety by following each candidate until resolution: either entry into a study or exclusion.  Ensures that patients who exit clinical trial evaluation have appropriate follow-up.
• Working with the Coordinators, the Recruitment Specialist may make initial contact with a trial candidate, discuss the general overview of the study, and assist with scheduling initial visits for evaluation, screening, consenting, etc. 
• Receives training from study coordinators and leadership team members to develop a thorough understanding of study protocols and recruitment timelines.
• Demonstrates an understanding of patient/sponsor confidentiality to protect the patient and practice.  Following HIPAA guidelines, gathers patient information/records from a variety of sources.
• Along with the Research Coordinators, handles medical record requests and related releases of information, ensuring that all releases comply with HIPAA guidelines.
• Ensures that medical records received are adequate for clinical trial entry and works closely with research coordinators to confirm that basic eligibility requirements are met.
• Acts as a liaison to ensure complete and accurate communication between physicians, study coordinators, sponsors, and trial participants.
• Assembles information concerning a patient’s clinical background and referral needs.
• Meets regularly with research team members to identify recruitment requirements and assess the success of current strategies.
• Maintains a positive attitude with the research team, the practices and clinicians, study sponsors, etc.  Always maintains a professional demeanor and has a strong desire to work in a company that embraces collaboration and a team approach.
• Willingness to work in a fast-paced environment where processes change and improve continually.
• Remains current with all required training.
• Performs other duties as assigned

• Employment Type: Full-time
• Exemption Status: Exempt
• Schedule: Monday to Friday, 8 AM - 5 PM
• Work Location: Onsite, in-person
• Salary Range: $50,000 - $75,000 per year

Salary : $50,000 - $75,000