Chief Administrative Officer

Ursa Major is a pioneering aerospace and defense company that designs and manufactures cutting-edge propulsion systems for space, hypersonic applications, and missile systems. We're looking for an experienced Executive Business and Operations Specialist to provide high-level support to our C-Suite and executive leadership team.

Job Overview:

We're seeking a proactive and detail-oriented professional to manage day-to-day operations, streamline communications, scheduling, and project coordination. As an integral part of the leadership team's success, you'll ensure operational excellence in all aspects of their work.

Key Responsibilities:

• Provide comprehensive administrative support to the C-Suite, including calendar management, meeting coordination, and preparing documentation.
• Act as a liaison between the executive team and internal/external stakeholders, ensuring timely and effective communication.
• Arrange domestic and international travel, including transportation, accommodations, and detailed itineraries.
• Assist with preparing agendas, presentations, reports, and meeting documentation for executive-level meetings and briefings.
• Help manage executive-led initiatives, track progress, and follow up on deadlines, ensuring projects stay on track.
• Assist with planning and executing corporate events, off-site meetings, and other executive-related functions.
• Maintain and organize files, documents, and reports, ensuring confidentiality and compliance with company policies.
• Manage expense reports for executives, ensuring timely submission and adherence to company policies.

Qualifications:

• 5 years of experience providing executive-level support in a fast-paced, dynamic environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information.