What are the responsibilities and job description for the Events and Stewardship Coordinator position at Ursuline Academy?
Ursuline Academy, a thriving Catholic, college-prep high school for girls located in Kirkwood, MO, is seeking applicants for the Events and Stewardship Coordinator position.
This position acts as point person for projects and special events that are vital to the success of Ursuline Academy advancement efforts. This is a hospitality-forward professional position that involves welcoming and engaging guests, supporting volunteers, and providing the structure to achieve event /project goals. He/she works in a collaborative manner with the advancement team, reporting directly to the Director of Advancement.
Responsibilities of the position include but are not limited to:
Faith and Mission
Models and promotes the mission of the Academy.
Events and Stewardship Coordination
- In collaboration with the Director of Advancement, establishes committee structure with auction volunteer leadership, offers professional expertise and support, monitors activity to assure goals are met and prepares/monitors the auction budget.
- Plans and executes Grandparents Day (Sept/Oct) and the Annual Golf Classic (April/May). Ensures all logistics for the events are managed effectively (registration, hospitality, program, volunteer coordination, cleanup, budget, and stewardship).
- In coordination with the Director of Advancement, assists parent engagement clubs (Bear Moms and Fathers’ Club) with event and logistical support for both on and off-campus events.
- Collaborates with the Advancement team and volunteers on identification of sponsors, donor prospects and other event resources.
- Partners with the Advancement team to identify and execute meaningful stewardship activities for all donors, with special attention to those involved with and participating in events.
- Partners with the Advancement team on important donor and alumnae events throughout the year.
Administrative Support
- Serves as back up for acknowledgment letters, gift entry and data projects
- Provides support to the Board of Trustees
- Coordinates and sends information to the board and committee members
- Arranges logistics for quarterly board meetings
- Keeps accurate board minutes, maintains the board portal and records
- Assists the President with administrative tasks as requested
- Other duties as assigned
