AP Specialist

JOB TITLE: Accounts Payable Specialist
**TOP 3 SKILLS:**
Advanced excel- pivot tables, VLOOKUP, reporting and reconciliations
ERP systems experience
Tech savvy- ability to use multiple software including Microsoft Suite AND Google Suite
LOCATION: Chapin, SC
DURATION: Direct Hire or Contract to Hire
RATE RANGE: $28.85/hr-$31.25/hr

1. Invoice Processing

   • Receive and review vendor invoices for accuracy, completeness, and compliance with company policies.
   • Verify invoices against purchase orders and receive reports to ensure correctness.
   • Code invoices to the appropriate general ledger accounts for accurate financial reporting.
   • Enter invoices into the accounting system in a timely manner.

2. Vendor Relations

   • Respond promptly and professionally to vendor inquiries, addressing any issues or discrepancies with invoices.
   • Maintain accurate and up-to-date vendor records, ensuring data integrity.
   • Establish and maintain positive, professional relationships with vendors to support smooth business operations.

3. Payment Processing

   • Prepare and process payments to vendors, ensuring accuracy and adherence to payment terms.
   • Manage both check and electronic payment methods, ensuring timely and accurate processing.
   • Monitor and ensure that invoices are paid on time to maintain strong vendor relationships and avoid penalties.

4. Reconciliations

   • Reconcile vendor statements to accounting records, ensuring completeness and accuracy.
   • Identify and resolve discrepancies between vendor statements and company records, including working with vendors to clarify discrepancies when necessary.

5. Internal Controls

   • Adhere to internal control procedures to safeguard company assets and maintain compliance with accounting standards and policies.
   • Continuously monitor and recommend improvements to internal control processes to enhance operational efficiency and accuracy.

• 1099 Processing: Prepare and file 1099 forms for non-employee vendors, ensuring compliance with IRS requirements.
• Sales Tax: Calculate, collect, and remit sales tax in accordance with state and local regulations.
• Cash Disbursements: Process other disbursements, such as rent, utilities, and other recurring payments.
• Financial Reporting: Assist with month-end and year-end financial reporting, including the preparation of balance sheets and income statements.
• Audit Support: Provide support during internal and external audits, ensuring documentation and records are accurate and available as required.

• Highly Organized: Ability to manage multiple tasks and priorities efficiently in a fast-paced environment.
• Attention to Detail: Demonstrated accuracy in processing high volumes of invoices and payments.
• Ability to Handle High Volume: Experience managing high volumes of accounts payable transactions without sacrificing accuracy.
• Time Management: Strong time management skills with the ability to meet deadlines and prioritize tasks effectively.
• Technology Proficiency: Working knowledge of common software platforms, including Microsoft Teams, Google Suite, Excel, and Outlook.
• Communication Skills: Strong verbal and written communication skills to effectively engage with vendors, internal teams, and auditors.

• A minimum of 5 years of experience in Accounts Payable within a high-volume company or a similar fast-paced accounting environment.

IND123