What are the responsibilities and job description for the Administrative Officer position at US Administration for Strategic Preparedness and...?
Duties
Assists in the LRAT response team readiness activities and ensures the team organization and operations conform to NDMS guidelines. When the team is activated, in the event of an actual or perceived public health emergency response.
Assists with the team mobilization and movement operations, and the establishment and disestablishment of work sites.
Plans, organizes, and oversees all administrative functions for team members, keeping abreast of program requirements for team staffing. Brief the Team Commander on all incident-related business management issues needing attention and follow up prior to leaving incident.
Assures the updating and maintenance of all administrative systems, such as payroll reconciliation and submission, facilitating recruitment, preparation and processing of personnel actions, preparation and submission of travel documents, and maintenance of response readiness.
Participates with the supervisor in planning, developing, and analyzing the financial operations, and assists with the formulation and justification of the team budget allocations including operational costs and staff requirements.
Establish fiscal procedures for the equitable allocation of available operating funds to meet the needs of the team.
Provides and maintains adequate control to ensure compliance with established NDMS policy and regulation in the procurement and utilization of supplies, materials, equipment, and services and resolves issues.
Advises staff in the procurement of office equipment and services; reviews procurement requests to ensure availability and tracking of funds; prevents duplication; coordinates ordering, and effectively utilizes property.
Requirements
Conditions of Employment
- U.S. Citizenship required
- Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
- Suitable for federal employment
- Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
- Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
- All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
- All qualification requirements must be met by the closing date of the announcement.
- Physical Health Standards (Non-Exam Requirements)
- Two-year probationary period may be required.
- Required to obtain and maintain a Government Travel Card.
- Mandatory Training
- Immunizations may be required
Qualifications
To qualify you must have one year of specialized experience equivalent to the next lowest grade level, GS-12, in the Federal service performing two (2) of the three (3) duties below. Your resume MUST clearly describe the experience to fully qualify for this position.
- Developing operating plans and policies for the administrative and finance areas of a program; OR
- Analyzing a program's financial details to identify development opportunities and program deficiencies; OR
- Managing the administrative staff and carrying out the full range of administrative duties to include updating and maintaining administrative and payroll systems and conducting briefings with senior management on incident-related business management issues that require attention and follow up.
Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week/deployment for part time/work schedules. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.
Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
OPM Qualification General Policies Website
Education
This position does not have an education qualification requirement.
Additional information
This vacancy will be filled through OPM's Direct Hire Authority. Veterans' Preference and traditional rating and ranking of applicants do not apply to positions filled under this announcement. Please click here for more information on OPM's Authorization of Direct Hire authority.
NDMS intermittent employees serve on a rotational on-call schedule and deploy as intermittent federal employees when ASPR activates them in a declared federal emergency response or as part of a national special security event. A response mission is typically up to 14 days with a possibility of a short extension, based on the mission. Team members must be committed to staying at the disaster site for up to two weeks.
Mandatory trainings: Yes
Physical health requirements: Yes
Travel and transportation expenses may be paid: Yes
Bargaining Unit Position: No
Drug Screening Required: No
Recruitment incentives may be authorized: No
Student loan repayment incentive may be authorized: No
Annual leave for non-federal service may be authorized: No
For information on "People with Disabilities" please visit OPM.gov
For Most Effective Resumes Tips visit: USAJOBS Help Center
If you are unable to apply online, please go to Alternate Application Information for more information on our alternate application method.
In accordance with Executive Order 12564 of September 14, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public.
Following a Presidential Declared Disaster, a Public Health Emergency declared by the Secretary of HHS, or a designated augmented mission requirement, the incumbent may be required to work irregular work schedules (evenings, nights, and weekends) and work hours could be extended at critical times. During actual emergency responses and exercises, the incumbent may be required to work for extended periods of time under austere and highly stressful conditions; may be required to remain on-call 24 hours per day, seven days per week. During training and deployment, work may require lifting and carrying heavy equipment, supplies, and using flights of stairs when elevators are not operating. The incumbent may be required to travel on short notice to disaster areas with only minimal comforts, including requirements to eat military-style rations (such as Meals, Ready to Eat (MRE) due to limited or no access to commercially available food. Extended and frequent travel may be required and will be governed by the need for the incumbent to fully cover all emergency preparedness responsibilities (i.e. disasters, meetings, exercises, etc.). This travel may depend upon the number and type of events or emergencies that may occur.
NDMS does NOT allow DUAL FEDERAL EMPLOYMENT which applies to current full-time federal employees. (this does not apply to contractors for the federal government).
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility and qualifications for this position. Please follow all instructions carefully.
Part-Time or Unpaid Experience: Credit will be given for appropriate unpaid and/or part-time work. You must clearly identify the duties and responsibilities in each position and the total number of hours worked per week.
Volunteer Work Experience: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.
Traditional rating and ranking of applications does not apply to this vacancy. Applications will be evaluated against the basic qualifications. Qualified candidates will be referred for consideration in accordance with the Office of Personnel Management direct hire guidelines. Veteran's Preference does not apply to the direct hire recruitment procedures. Selections made under this announcement will be processed as new appointments to the civil service. Current civil service employees would, therefore, be given new appointments to the civil service.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:
1. Online Application Assessment Questionnaire
2. Resume - Your resume must include the following information for each job listed:·
Job title and Duties (be as detailed as possible)·
Month & year start/end dates (e.g., June 2007 to April 2008)·
Full-time, part-time, intermittent work schedules (include hours worked per week/deployment)·
Series and Grade, if applicable, for all Federal positions you have held.
3. Most recent SF-50, Notification of Personnel Action (if applicable).If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click the Submit My Answers button to submit your application package.
3. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
4. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
5. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
The complete Application Package must be submitted by 11:59 PM (EST) on the closing date of this announcement.
By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.Agency contact information
Intermittent HelpEmailIntermittentRecruitmentRequest@hhs.govAddressNational Disaster Medical System
200 Independence Ave. SW
Washington, DC 20201
USNext steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The best qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.
You will receive notice via email on your current status. You may also check your application status via your USAJobs account.
You may be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., official transcript, veterans' preference, disability, etc.).If all required documentation is not submitted with your application, you will lose consideration.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request
Required Documents
Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:
1. Online Application Assessment Questionnaire
2. Resume - Your resume must include the following information for each job listed:·
Job title and Duties (be as detailed as possible)·
Month & year start/end dates (e.g., June 2007 to April 2008)·
Full-time, part-time, intermittent work schedules (include hours worked per week/deployment)·
Series and Grade, if applicable, for all Federal positions you have held.
3. Most recent SF-50, Notification of Personnel Action (if applicable).
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Public- US Citizen