Registrar Coordinator

Key Responsibilities:

1. Collection Management:

• Assisting in the cataloging and documentation of artwork into the database.
• Maintains accurate records of the collection, including acquisition details, provenance, art location, valuation, and condition reports.
• Generating reporting for appraisals, fine insurance reviews, deaccessioning, presentations, and any other necessary collection activity requiring reports of the collection.

2. Inventory and Condition Reporting:

• Coordinating scheduled inventory checks of the collection for location accuracy including on-site and off-site storage facilities.
• Conducting condition and acquisition/deaccession assessments of artworks and artifacts using conservation best practices and report findings.
• Documenting artwork by photographing them and uploading them to the database

3. Data Entry and Management:

• Inputting and updating collection management databases with object information such as artwork details, condition, location, and provenance.
• Ensuring that all digital collection documents are complete and organized within all relevant suppository filing systems.

4. Collaboration:

• Providing team dynamics by working closely with the Art Manager, third-party vendors and the client to execute collection-related projects.
• Providing oversight of third-party vendors working on-site, supporting access and recording work activity.
• Working with internal management teams to fulfill work order requests

5. Exhibition Support:

• Assisting with the planning, organization, and installation of art exhibitions.
• Assisting with design layout of exhibitions.
• Coordinating loan agreements, condition reports and tracking incoming and outgoing loans of artworks.
• Documenting installed exhibitions by photographing them and archiving images into files.
• Supporting programming and communication efforts related to exhibitions.

6. Research and Documentation:

• Conducting research on collection items to enhance records and support exhibitions.
• Curatorial research of exhibitions that are sourcing objects from the collection or loaned.
• Prepare reports and presentations related to collection management.

7. Administrative Support:

• Assisting with budget tracking and procurement related to collection care.
• Handling correspondence related to collection inquiries and loans.

8. Compliance and Standards:

• Ensuring compliance with program policies, ethical standards, and legal requirements related to fine art collections.
• Supporting Art Collections operations in integrating best practices in museum registration and collection management in all operations.

Requirements:

- Bachelor’s degree in Art History, Museum Studies, or a related field with 1 - 3 years of professional experience.

• Strong organizational skills and attention to detail.
• Proficiency in database management and Microsoft Office Suite.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively in a dynamic, team-oriented environment.

Preferred:

• Previous experience in a corporate art collection, museum or cultural institution is preferred.
• Curatorial experience in placing objects in workspace or designing exhibitions.