Sales Coordinator, Retail Brokerage

Position: Retail Sales Coordinator

Location: Miami office (covering all South Florida)

Reports to: Local Market Operations or Support Team Manager

What this job involves: We are looking for a Retail Sales Coordinator to join our Brokerage Operations team in South Florida, sitting in our Miami office. In this role, you will have the opportunity to engage in a well-rounded list of contributions for the South Florida Retail team, which will include administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Key Responsibilities

Business Operations:

• Gather market research information to create client deliverables such as market surveys, tour books, proposals, competitive sets, custom demographics and psychographics
• Track and maintain lease comp data
• Assist in the preparation of deal documents including Request for Proposals (RFP), Letters of Intent (LOI), renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Draft Listing Agreements and renewals. Track expiration dates

Marketing:

• Create and edit presentations, pitches, and client deliverables for prospect/client meetings
• Manage listings on CoStar, LoopNet, CREXI and JLL sites (i.e. MarketSphere)
• Work with design and local vendors to create, order and schedule installation of property signage
• Execute or coordinate both custom and templated brochures, market surveys, and property flyers
• Create and track performance for email marketing campaigns for availabilities
• Assist in planning industry functions, client events and open houses
• Basic mapping and GIS duties, coordinate projects with mapping specialists as needed
• Partner with JBS and JLL Graphics teams on custom marketing deliverables

Finance:

• Track and process broker expense reports according to the JLL T&E Policy
• Set up new vendor suppliers and manage AP vouchers for property marketing expense

Administrative:

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed

Required Qualifications:

• 1 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Experienced with Adobe InDesign
• Knowledge of GIS and ESRI software

Preferred Qualifications:

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities
• Bilingual with Spanish as a secondary language