What are the responsibilities and job description for the Sales Coordinator position at US AMR-Jones Lang LaSalle Americas, Inc.?
As a Sales Coordinator, you'll play a versatile role combining administrative support, operational assistance, and basic analytical tasks. This position offers growth opportunities into an Analyst role or other positions within the team. Working in a fast-paced environment, you manage administrative tasks, assist with transaction account processes, and contribute to team efficiency. You must be organized, flexible, and maintain a positive, energetic attitude. You'll interact with all levels of personnel, maintaining professionalism and confidentiality while providing crucial support to drive sales performance and team success.
Administrative Responsibilities:
- Prepare and execute expense reports on a regular and timely basis.
- Create and maintain filing system and efficient information retrieval system.
- Full calendar management and meeting coordination for internal stakeholders and external clients.
- Coordinate travel arrangements.
- Provide support to team in technology applications, i.e., Adobe/PDF, MS Office applications and other company supported programs.
- Perform clerical duties to include photocopying, mailing and scanning documents.
- Keep track of license renewals, subscriptions and memberships.
- Prompt and consistent attendance as required by the job.
Business Related Responsibilities:
- Assist team with preparing and updating client-specific reports.
- Assist with market research and data compilation to support sales initiatives.
- Assist team with preparing market surveys, tour books, summaries, stacking plans, and other relevant documents, as needed.
- Learn and gradually take on more complex analytical tasks as you grow in the role.
- Serve as a liaison between team and internal departments (e.g., Research, Marketing, Finance etc.) to facilitate client requests.
- Manage process of distribution, list updates, and activity reporting, as applicable.
- Work with CoStar, as well as other databases to maintain accurate listing/brokerage information.
Experience and Qualifications:
- Bachelor’s degree in Business Administration, Finance or equivalent preferred
- Excellent project management ability
- Basic analytical skills with a willingness to learn and develop problem-solving abilities
- Eagerness to learn new skills and take on increasing responsibilities
- Ability to work with and interpret basic data sets
- Must be able to delegate effectively, be organized, resourceful, flexible, task-oriented/driven to closure and ability to succeed under pressure
- Excellent communication skills, both verbal and written
- Proficiency in MS (Microsoft) Windows and Office (Word, Excel, PowerPoint, and Outlook)
- Excellent computer and typing skills.
Career Growth:
- Opportunity for growth into an Analyst role or other positions within the team based on performance and skill development.
