MWR ADMINSTRATIVE ASSISTANT

Duties

1. Responsible for developing, evaluating, researching, advising, improving and/or obtaining a variety of management support services essential to the effective and efficient accomplishment of CS goals and objectives.

2. Provides administrative services and support to management and staff by performing analysis, research, statistical and secretarial duties. Prepares reports and other statistical and financial data pertaining to recreation and club operations. Compiles and types statistical records and reports. Coordinates all administrative output from department.

3. Explains reporting procedures and requirement to managers, supervisors and employees. Coordinates all department internal audits (payroll, property, etc.)
and conducts/evaluates semi-annual facility inspections. Incumbent may also coordinate and serve as the primary assistant in the preparation and submittal
of annual department wide APF and NAF budgets.

4. Plans the development of an organizational records management program which includes the methods and processes by which record material is created, how filingsystems are maintained, and the organization's requirement for retention or disposal of records.

5. Screens incoming mail and attaches appropriate file to correspondence requiring action. Determines action due dates on correspondence/reports, routes to appropriate managers/supervisor/employee for action and ensures that responses are returned in a timely manner. Maintains accountability of all checks/payments received by mail. Sorts and delivers guard mail, message traffic and regular.

6. Responsible for composing correspondence and material by drafting presentory releases and quasi-legal documents as a result of researching references and past policy.

7. Directs and engages in the preparation of smooth correspondence, reports and instructions from rough drafts and corrected copy. Rewrites correspondence as required.

8. Maintains files on departmental regulations, directives, etc., and posts changes as required. Provides information pertaining to operational activities to the CS Director.

9. Coordinates travel plans and schedules travel for the CS Director and staff.

10. Coordinates Star Service training, the Center of Excellence program and other training needs of installation or program. May be responsible for coordination of special events for installation and/or serve as Department ABC Coordinator.

11. Performs other related duties as assigned.

Requirements

Conditions of Employment

• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must meet federal suitability requirements including successful completion of background investigation.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  The following documents are required at the time of application:

  • Résumé
  • Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasnt been conferred, provide copy of HS Diploma, GED, or equivalent
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
  • If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application.
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

  Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DOD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.
  
  Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered.
  Applicants are responsible to obtain and submit proof of creditability of education evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free, and applicants are responsible for the cost of selected service.
  
  Foreign high school transcripts or diplomas do not require credential evalution but must be in English or a certified translation.
  .

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  Applications are not accepted in person or via email. Applicants must apply online.
  
  Click the blue APPLY button at the top of this announcement to apply.

  Agency contact information

  Yasmeen Nixon

  Phone

  775-426-2867

  Fax

  775-426-2834

  Email

  yasmeen.d.nixon.naf@us.navy.mil

  Address

  NAS Fallon
  4755 Pasture Road, Building 309, Rm#33
  Fallon, NV 89496
  US

  Next steps

  Applicants who do not meet the above requirements or submit all required forms may not be considered. Due to volume of applications received, applicants may not be notified of non-selection.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents