What are the responsibilities and job description for the Supply Clerk (Inventory) - Unaccompained Housing position at US Commander, Navy Installations?
Duties
MAJOR DUTIES AND RESPONSIBILITIES
Expertise in one or more automated supply data bases to enter, correct, and retrieve recurring reports and to structure and retrieve specialized reports.
Professional knowledge of the UH organization, administration, policies/procedures, and supervisory practices in conducting day-to-day operations.
Ensures security of all guests is maintained at all times.
Must possess a welcoming manner and positive attitude; demonstrate effective communication skills; professionally interact with guests; answering guest questions concerning hotel facilities; and provide information about local attractions.
Provide assistance in handling customer complaints, involving management as necessary.
The incumbent is responsible for inventory supplies, furniture, fixture and equipment (FF&E) and other amenities in support of the operation.
Prepare purchase request forms/documents for approval and place orders for APF/NAF purchases, where appropriate.
Maintains assigned storeroom and is required to maintain a minimum of 98% inventory accuracy. Documents stock record cards and update them for receipts and issues.
Receives items and forwards documentation of receipt to the NAF Business Office.
Issues supplies and amenities to authorized staff members.
Performs other related duties as assigned.
Requirements
Conditions of Employment
- Must pass all applicable records and background check.
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Qualifications
A qualified candidate must possess:
KNOWLEDGE REQUIRED BY THE POSITION
The position requires one year of work experience that demonstrates incumbent has a thorough knowledge of inventory and purchasing procedures, using computerized record keeping systems and basic safety including Material Safety Data Sheets (MSDS).
Most positions require familiarity with one or more automated supply data bases to enter, correct, and retrieve recurring reports and to structure and retrieve specialized reports.
Must be proficient with a calculator and computer software (word processing and spreadsheet).
May act as APF or NAF credit card holder.
The work at this level requires knowledge of standardized supply regulations, policies, procedures, or other instructions relating to the specific functions assigned.
Employees use a sound working knowledge of the structure of the local supply organization and the organizations serviced.
Employees use this knowledge and ability to perform a range of standard clerical assignments and to resolve recurring problems.
Ability to communicate effectively in English both orally and in writing.
Must possess basic math and reading skills.
SUPERVISORY CONTROLS
Work is performed under technical guidance of the General Manager or Operations Manager who issues general work assignments, controls flow of day-to-day work and explains major changes in regulations or procedures.
The General Manager or Operations Manager provides additional specific instructions for new, difficult, or unusual assignments including suggested work methods or advice on source material available.
The employee uses initiative in carrying out recurring assignments independently without specific instruction, but refers deviations, problems, and unfamiliar situations not covered by instructions to the General Manager or Operations Manager for decision or help.
The General Manager or Operations Manager assures that finished work and methods used are technically accurate and in compliance with instructions or established procedures.
GUIDELINES
Procedures for doing the work have been established and a number of specific guidelines are available in the form of supply regulations, policies, and procedures.
The number and similarity of guidelines and work situations require the employee to use some judgment in locating and selecting the most appropriate guidelines, references, and procedures for application and in making minor deviations to adapt the guidelines in specific cases. Situations to which the existing guidelines cannot be applied or require significant proposed deviations from the guidelines are referred to the supervisor for guidance.
COMPLEXITY
The operation conducts business around the clock, 365 days a year with guests checking in and out on a daily basis.
The incumbent is required to execute policies, regulations and guidelines as they pertain to a wide variety of accounting procedures and internal controls. Work involves multiple/changing priorities and time sensitive/ confidential information.
SCOPE AND EFFECT
The purpose of the work is to provide accounting and supply office support to the lodging operation.
The work directly contributes to the military members, retirees, civilians, and family member's quality of life and mission readiness.
CONTACTS
Personal contacts include CNIC staffs, regional staffs, lodging staffs, contractors, vendors, and representatives of private industry.
PURPOSE OF CONTACTS
Contacts are made to coordinate and/or obtain information relating to the management of inventory and to provide purchasing support to lodging operations.
PHYSICAL DEMANDS
This position is required to do considerable standing, bending, walking, pushing, pulling, and climbing.
Must have ability to perform moderately strenuous physical labor as unassisted lifting, moving and carrying of supplies and equipment weighing up to 45 pounds is required.
Assisted lifting, moving, and carrying up to 100 pounds may be required. May be required to climb/descend stairs and properly placed stepladders.
WORK ENVIRONMENT
Work is primarily performed indoors in areas that normally have adequate heat, light, and ventilation.
SPECIAL REQUIREMENTS
This position may be designated ALPHA personnel for inclement weather or in the interest of national security and may be required to report for work when other employees are excused.
This position is subject to the possibility of workdays on weekends and holidays, as well as, rotating shifts, often consisting of other than normal duty hours. The staff member may be recalled to duty and/or required to work overtime, including on an emergency basis.
Must possess a valid state driver license, as travel to other facilities may be required within the normal scope of duties.
This position is subject to a satisfactory completion of a National Agency Check (NAC).
The incumbent is expected to meet any requirements outlined in the Lodging Career Path Guide.
Ability to establish and maintain effective communication and relationship with others.
Must be able to communicate clearly and effectively in English both verbally and in writing.
Must meet Federal employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
Education
This position does not have a positive education requirement.
Additional information
Salary is dependent on experience and/or education.
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks. Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.
Benefits
Review our benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Benefits
Review our benefits
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The following documents are required at the time of application:
- Resume
- Proof of education/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 01/10/2025 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12650564
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.Agency contact information
Navy Region Hawaii NAF HROPhone(808) 422-3784EmailCNRH_NAFHR@US.NAVY.MILAddressJoint Base Pearl Harbor Hickam
620 Main Street
Honolulu, HI 96818
USNext steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request
Required Documents
The following documents are required at the time of application:
- Resume
- Proof of education/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
