Financial Clerk

Visit www.nmd.uscourts.gov/employment for more details and instructions on how to apply ***

Open Until Filled

POSITION OVERVIEW

The Financial Clerk performs and coordinates administrative, technical and professional work related to financial, accounting, and budgetary activities of the court, while ensuring compliance with the appropriate guidelines, policies, and internal controls. Incumbent prepares, updates, and analyzes a variety of accounting records, financial statements, and reports.

Successful applicant has an aptitude and a strong interest in accounting and finance, is extremely attentive to details, is able to spot issues, and is a solid communicator. Potential for rotational telework, flexible work schedule. Great team environment.

REPRESENTATIVE DUTIES AND RESPONSIBILITIES

• Perform daily close-out and deposit functions and correct receipts so that they are properly recorded into the financial system.
• Reconcile mail and remittance log for all checks received through the mail.
• Use judgments or other case documents to obtain required financial information pertaining to special assessments, fines and restitutions and enter this information into the criminal accounting system.
• Communicate with the U.S. Attorney's Office, U.S. Probation Office, Bureau of Prisons, and the public to reconcile and answer questions regarding criminal debt accounts.
• Receive, review, and process travel vouchers, travel authorizations, and travel advance requests. Check travel documents for completeness and accuracy. Communicate with employees regarding travel reimbursements.
• Enter all invoices for payment into the financial system, create payment vouchers and apply the level-one approval. Ensure that purchasing and payment documents comply with guidelines, procedures, and policies established by the Administrative Office of the United States Courts (AO) and the court unit.
• Perform other duties as assigned.

MINIMUM REQUIRED EXPERIENCE/QUALIFICATIONS

To qualify for this position, must have a minimum of one year of specialized experience as below. Post-secondary education or a bachelor’s degree in Business or related field is a plus, as is previous government experience in accounting or finance.

Specialized Experience

Progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices and principles of financial administration or accounting; and involved the routine use of automated financial and accounting systems or other computer-based applications such as Microsoft Word and Excel.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

FINANCE

• Knowledge of accounting practices, procedures, internal controls and separation of duties. Knowledge of financial accounts and how to use automated systems to perform day-to-day activities. Skill and accuracy in working with numerical calculations. Ability to understand relationships among judiciary accounts and how financial procedures relate to the overall business of the court unit. Knowledge of or the ability to learn judiciary policies, practices, regulations, and terminology related to court administration financial transactions. Ability to troubleshoot errors and their probable causes. Skill in reconciling invoices, vouchers, and records of payment.

OTHER

• Knowledge of or the ability to learn court operations, functions, and organizational structure. Basic understanding of court documents such as orders, appearance bonds and judgments. Ability to use the court automated case management system to obtain information needed to perform financial duties.
• Knowledge and skill in the use of automation including MS Outlook, Word and Excel applications, as well as financial and accounting systems. The applicant must use multiple web-based applications and maintain judiciary privacy and security requirements.
• Ability to consistently demonstrate sound ethics and judgment, maintain court confidentiality and security requirements, and comply with the Code of Conduct for Judicial Employees.
• Ability to communicate effectively (orally and in writing) to individuals and groups to provide financial information and reports in an understandable format. Ability to interact professionally with a wide variety of stakeholders.

CONDITIONS OF EMPLOYMENT

• Employees must be United States Citizens or eligible to work in the United States.
• Employees of the United States District Court are Excepted Service appointments; Excepted Service appointments are “at will” and can be terminated with or without cause by the court.
• Employees are required to adhere to a Code of Ethics and Conduct.
• Selectees are subject to an FBI fingerprint check or investigation and may be subject to periodic updates. An individual may be hired provisionally pending successful completion of the necessary records checks.
• The court provides reasonable accommodations to applicants with disabilities.
• This position is subject to EFT (direct deposit of salary earnings).

THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $44,739.00 - $72,713.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Financial accounting: 1 year (Required)

Work Location: In person

Salary : $44,739 - $72,713