Operations Specialist (Deputy Clerk)

Position Overview

THIS POSITION WILL SUPPORT BOTH AKRON AND YOUNGSTOWN. The United States District Court for the Northern District of Ohio is seeking a team player who is self-motivated, and detail oriented with excellent interpersonal communications skills, strong desktop skills, basic problem-solving skills, and a strong work ethic to join the District Clerk’s Office as an Operations Specialist. The selected candidate will be primarily assigned to one office (Akron or Youngstown) but will provide on-site support to the second office as determined by operational need. Our fast-paced, prestigious environment consists of challenging and rewarding work, training opportunities, and the potential for advancement for bright people with strong initiative, flexibility, and ability to multi-task. (Promotion potential to CL 25 without further competition.)

- Operates in a team environment and handles all aspects of court support.

- Maintains and processes case information and manages the progression of cases to final disposition in accordance with approved internal controls, procedures, and rules.

- Reviews documents to determine conformity with federal and local rules, ensures all orders and entries are appropriately and accurately docketed, and makes summary entries on the docket of all documents and proceedings.

- Provides procedural information and customer service, cashier duties, noticing, data quality control, and mail processing.

- Performs various tasks related to the maintenance of court records such as scanning, filing, and data entry.

- Supports other Operations functions (e.g., jury administration, intake, records) as well as serves as an Electronic Court Recorder Operator and/or back-up Courtroom Deputy as needed.

These vital functions of the Clerk's Office provide a good overview of the variety of functions performed and an opportunity to become familiar with court documents, the sequence of their use, and how cases move through the federal court.

QUALIFICATIONS: (Qualifications must be met at the time of application)

To qualify, applicants must have a minimum of one (1) year of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of legal terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred qualifications include:

· Bachelor’s degree from an accredited four-year college or university or legal education or paralegal certification

· Legal/paralegal experience and experience with a federal court electronic filing

· Prior training or experience with electronic court recording, court calendars and dockets or courtroom deputy duties

Required Skills:

· Proficiency with Windows-based applications, including database, spreadsheets, Microsoft Word, and Adobe PDF files specifically as it relates to preparing documents, compiling data, and preparing reports

· Outstanding customer service and support skills

· Ability to communicate effectively, both orally and in writing

· Ability to apply a body of rules, regulations, directives, or laws

· Strong attention to detail and organization skills

· Ability to maintain strict confidentiality and work under deadlines

· Problem solving skills

· Ability and willingness to travel and flex schedule between the Akron and Youngstown offices based on operational needs of the office.

Starting salary commensurate with work experience, education, prior/present day pay history and previous Federal Court experience.

The Court reserves the right to fill more than the advertised number of positions with this announcement, may modify the conditions of this job announcement, or may withdraw the announcement, any of which may occur without prior written or other notice.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• If selected for this position, what are your salary requirements?

Education:

• High school or equivalent (Required)

Experience:

• legal/court: 1 year (Required)

Work Location: In person