What are the responsibilities and job description for the Accounts Payable Coordinator position at US Main?
Job Purpose : Compiles and maintains accounts payable records. Responsible for all payments of goods / services necessary for basic operation of company. Duties and Responsibilities :
- Reviews all invoices for appropriate documentation and approval prior to payment. Process invoices into computer for proper record keeping, ensures company payment terms are adhered to at all times.
- Prints and obtains signatures on all accounts payable checks.
- Process check requests and tax payments with all necessary approvals.
- Approve expense reports as necessary
- Answers all vendor inquiries.
- Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
- Assists AP Supervisor and other personnel as necessary.
- Prepares analysis of accounts, as required.
- Performs filing / copying / scanning and other duties as assigned
- Communicates with coworkers, management, clients, vendors, etc. in a courteous and professional manner
- Conforms to ALL regulations, policies, procedures and instructions
- Conforms to all safety rules and regulations; use appropriate equipment
- Performs any other duties as required and assigned. Experience / Training : Associate degree; or equivalent from a two-year college or technical school; or six months or more related experience and / or training; or equivalent combination of education and experience Competencies : To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
- Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
- Planning / organizing—the individual prioritizes and plans work activities and uses time efficiently.
- Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
- Quantity—meets productivity standards and completes work in a timely manner.
- Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
- Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
- Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
