What are the responsibilities and job description for the Asset Management Specialist #646 position at US Senate?
Duties
Provides information regarding equipment, services, and policies; handles tickets and inquiries on various inventory related matters, such as lost/stolen/damaged equipment, equipment reassignments, and individual office concerns; Initiates and processes invoices for lost/stolen/damaged equipment. Conducts physical inventories of equipment in Senate offices and Committees; updates inventory management system; enters and updates computer databases for tracking equipment; generates periodic reports; ensures that all changes and updates resulting from additions, deletions and assignments of items are inputted and accurately completed. Receives and processes vouchers, invoices, and receipts. Adding IT and General Office Equipment purchased outside the SAA Catalog. Issues SAA Temporary Property Passes and SAA Asset Tags to Senate employees for equipment. Adds, changes, and deletes products and services to the technology catalog. Serves as a liaison between the Senate and the General Service Administration (GSA) on local and state equipment; maintains and provides accurate documentation of equipment assignments to Senate offices. Reviews, assigns and monitors the ordering, receiving, shipping, issuance, delivery, transfer, installation, and disposal of equipment; Receives, analyzes and validates all General Office Equipment orders and configuration sheets submitted by Senate offices; ensures hardware compatibility, pricing and availability of equipment; advises requesting office of any difficulties and works with staff to resolve issues. Serves as liaison between Senate offices and vendors for billing issues, equipment concerns and tracking orders; maintains and provides accurate documentation of equipment assignments. Creates purchase requisitions for all General Office Equipment purchased by Senate Offices through the SAA. Works with SAA Finance and vendors to resolve billing questions for Senate offices. Other duties as assigned.
Requirements
Conditions of Employment
- For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://sen.gov/J5NY.
Qualifications
Required Work Experience
- One to three years of experience with customer service, operation of IT, telecom and/or office equipment, and a basic understanding of inventory methods
Required Special Skills/ Knowledge
- Knowledge of inventory database and ticketing software and procedures.
- Knowledge of office equipment, computers, relevant software/Web applications, and spreadsheets and databases.
- Ability to prepare accurate and correct records and reports.
- Ability to stay abreast of information inventory trends and developments.
- Ability to establish and maintain effective working relationships with SAA employees, vendors, and Senate staff.
- Ability to communicate effectively
As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.
Desired Qualifications
- Knowledge of asset management processes and inventory control systems.
- Experience preparing accurate records, reports, and documentation.
- Ability to identify, investigate, and resolve inventory discrepancies.
- Familiarity with inventory control technology and tools.
- Strong communication skills, with the ability to work collaboratively with SAA employees, Senate staff, and vendors.
- Proven ability to prioritize tasks effectively, solve problems, and manage multiple responsibilities.
- Demonstrated experience in developing and implementing asset management procedures.
- Familiarity with Senate rules and protocols related to asset management (preferred but not required).
- Ability to stay up to date with evolving inventory management technologies and practices.
Working Conditions
- No exceptional physical demands.
Education
High School Diploma, GED, or an equivalent combination of education and work experience.
Additional information
The Sergeant at Arms is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email employment@saa.senate.gov with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Highly qualified candidates may be interviewed and a reference check conducted.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Subject to background/security investigation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applicants must apply for jobs online using this link: https://sen.gov/J5NY. Paper application materials, resumes and attachments that are sent via email, mail or brought in-person will not be considered or accepted. All applicants MUST attach their documents to the online employment application.
Agency contact information
Emailemployment@saa.senate.govAddressU.S. Senate Sergeant at Arms
SH-142 Hart Senate Office Building
Washington, DC, Washington, DC 20001
Next steps
Qualified candidates will be contacted directly.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request
Required Documents
Subject to background/security investigation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
