What are the responsibilities and job description for the Legal Office Administrator position at US Senate?
Duties
NATURE OF WORK This is supervisory, administrative work managing the administrative operations of a legal office, including supervising and managing other administrative personnel; serving as a liaison between attorneys, paralegals and staff; overseeing and managing the office’s finances; and evaluating, managing, and maintaining the facilities of the office. Work includes identifying and planning for the changing needs of the organization; sharing responsibility for strategic planning with the Chief Counsel; and partnering with the Chief Counsel and his/her designee to select, train, and develop administrative staff. Work is bound by the Federal Rules of Civil Procedure; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments. Please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa for the complete vacancy.
Requirements
Conditions of Employment
- For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa
Qualifications
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment and requires the use of normal safety precautions to avoid everyday risks and discomforts. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties, as well as working occasional extended and unscheduled work hours. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary of the Senate.
MINIMUM QUALIFICATIONS
Work requires a bachelor’s degree, with a minimum of three years of experience managing employees in a legal office, department, or organization, and experience managing business operations such as human resources, office technology, office facilities, and finance. Certified Legal Manager (CLM) certification a plus.
Experience supervising and developing staff.
Basic knowledge of the Senate as an institution and Senate procedures and organization preferred.
Demonstrated leadership skills and willingness and ability to delegate.
Familiarity with general processes, systems, philosophies, structure, methods, and approaches of small- to mid-sized law firms, large law firm branch offices, or corporate legal departments.
Familiarity with document management system software. Familiarity with electronic discovery software is a plus.
Ability to identify and analyze complex issues and problems in management areas, to be a resourceful and creative problem solver, and to recommend and implement solutions.
Ability to manage office functions economically and efficiently, organize work, establish priorities, and maintain good interpersonal relations and communications with attorneys and legal support staff.
Ability to work extended and unscheduled hours as dictated by workload and case-filing deadlines.
Excellent communication, interpersonal, and follow-through skills.
Excellent time management skills and keen ability to prioritize and manage multiple responsibilities.
Strong quantitative skills and knowledge of business English, spelling, and grammar.
Demonstrated poise, tact, and diplomacy.
Excellent analytical and judgment skills and ability to handle confidential matters with discretion.
Ability to interact professionally with all levels of attorneys and legal support staff.
Ability to work well independently and as a part of a team.
Ability to thrive in a fast-paced and professional environment.
Ability to drive the improvement of systems and procedures and streamline workflow.
Thorough working knowledge of software applications, equipment, electronic calendaring, et cetera, to effectively lead, assess, and mentor direct reports.
Strong knowledge of Microsoft Office Suite.
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
CLM certification a plus.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
https://saa.csod.com/ux/ats/careersite/1/home?c=saa All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
Emailresumes@sec.senate.govAddressSecretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request
Required Documents
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
