What are the responsibilities and job description for the Administrative Support Specialist position at US Tech Solutions?
**Job Overview:**
We are seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to six leaders at US Tech Solutions. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and possesses strong communication and problem-solving skills.
**Responsibilities:
- Proactively manage and coordinate complex calendars across multiple time zones.
- Schedule, reschedule, and prioritize meetings to optimize leaders' time.
- Anticipate scheduling conflicts and resolve them efficiently.
**Expense Reporting:**
Prepare, submit, and track expense reports in compliance with company policies. Reconcile expenses and ensure timely reimbursements. Maintain accurate financial records for reporting and audit purposes.
**Travel Coordination:**
Arrange domestic and international travel, including flights, hotels, transportation, and itineraries. Process travel requests and approvals in alignment with company policies. Address last-minute travel changes and troubleshoot issues as needed.
**Meeting Coordination & Support:**
Plan and organize on-site and virtual meetings, ensuring logistical needs are met. Prepare agendas, presentations, and meeting materials. Capture meeting minutes, track action items, and follow up as necessary.
**General Administrative Support:**
Serve as a liaison between leaders and internal/external stakeholders. Handle confidential information with discretion. Support office operations, including document management and communication flow. Assist with special projects and other administrative tasks as assigned.
**Qualifications:**
- Experience: Minimum 1–3 years of administrative support experience, preferably in a corporate environment.
- Skills:
- Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
- Exceptional organizational and time-management skills.
- Strong attention to detail and problem-solving abilities.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities and adapt to shifting demands.
- Professional discretion when handling sensitive information.
