What are the responsibilities and job description for the Corporate Assistant Professional position at US Tech Solutions?
US Tech Solutions is seeking an experienced Administrative Assistant to join our team. As an integral part of our leadership support team, you will be responsible for providing exceptional administrative support to our senior leaders, ensuring seamless day-to-day operations and delivering high-quality results.
**Key Responsibilities:**
- Calendar Management:
- Manage and coordinate complex calendars across multiple time zones.
- Schedule, reschedule, and prioritize meetings to optimize leaders' time.
- Anticipate scheduling conflicts and resolve them efficiently.
**Expense Reporting & Travel Coordination:**
Prepare, submit, and track expense reports in compliance with company policies. Reconcile expenses and ensure timely reimbursements. Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
**Meeting Coordination & Support:**
Plan and organize on-site and virtual meetings, ensuring logistical needs are met. Prepare agendas, presentations, and meeting materials. Capture meeting minutes, track action items, and follow up as necessary.
**General Administrative Support:**
Serve as a liaison between leaders and internal/external stakeholders. Handle confidential information with discretion. Support office operations, including document management and communication flow. Assist with special projects and other administrative tasks as assigned.
**Requirements:**
- 1-3 years of administrative experience in a corporate environment.
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
- Excellent organizational, time-management, and communication skills.
- Ability to maintain confidentiality and handle sensitive information.
