Executive Assistant

Job Title: Executive Assistant

Duration: 12 Months Contract (With possibility of extension or hire)

Job Description:

• This role requires a proactive and detail-oriented individual who can anticipate needs, manage competing priorities, and ensure the smooth execution of daily operations.
• The ideal candidate is a self-starter with excellent organizational, communication, and problem-solving skills, capable of handling sensitive information with discretion.

Responsibilities:

• Manage and prioritize the SVP’s complex calendar, including scheduling meetings, resolving conflicts, and ensuring adequate preparation time.
• Coordinate domestic and international travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
• Draft, edit, and proofread emails, presentations, and other correspondence on behalf of the SVP.
• Meeting Coordination:
• Plan and organize high-level meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Manage logistics for virtual and in-person meetings, including securing venues, technology setup, and catering.
• Project and Task Management:
• Act as a liaison between the executive and internal teams, facilitating communication and ensuring timely delivery of key projects and tasks.
• Track and monitor project deadlines, ensuring that the executive is informed of progress and potential delays.
• Administrative Operations:
• Prepare and process expense reports, ensuring compliance with company policies and deadlines.
• Maintain and organize files, records, and confidential documents, ensuring accessibility and security.
• Relationship Management:
• Build strong relationships with internal stakeholders, clients, and external partners to facilitate seamless communication and collaboration.
• Process Improvement:
• Identify opportunities to improve administrative processes, increase efficiency, and implement best practices.
• Stay updated on industry trends, tools, and technologies to enhance operational effectiveness.

Experience:

• Experience working with enterprise-level networks with multiple locations and high traffic volume.
• Expertise in router and switch configuration.
• Experience in managing network upgrades, migrations, and installations.
• Excellent written and verbal communication skills for documentation, technical reports, and collaboration with other IT teams and stakeholders.

Skills:

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills, including the ability to compose and edit professional documents.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Microsoft Teams).
• Discretion and integrity in handling confidential information.

Education:

• Bachelor’s degree in business administration, communications, or a related field preferred.
• 2-4 years of experience providing executive-level administrative support, preferably in a fast-paced, IT or technology-driven environment.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:

Name: Himanshu Gupta

Email: Himanshu.Gupta@ustechsolutionsinc.com

Internal ID: 24-28038