What are the responsibilities and job description for the Purchasing and Invoicing Specialist position at US Tech Solutions?
Duration : 1 year
Job Description :
The Purchasing and Invoicing Specialist reports to the Business Operations Specialist in coordination with the US Testing Finance Controller. They are responsible for all aspects of purchasing and accounts payable processing for the Arizona Proving Grounds.
Responsibilities :
Purchasing Responsibilities – (60%)
- Facilitate the client purchasing process in coordination with appropriate APG Department.
- Verify and ensure all purchasing documentation conforms to all client Purchasing requirements
- Place orders for goods or services as directed and in accordance with company policies and procedures
- Follow up with work groups to ensure proper purchasing policies are followed based on established corporate guidelines.
- Facilitate replacement stock of office supplies by personnel and prepare orders for as necessary
- Be the purchasing specialist for other employees at APG.
- Communicate status updates to appropriate APG departments
- Monitors procurement status (KSRM Shopping Cart) by tracking progress and follows through until a Purchase Order is issued and the order is fulfilled.
- Tracks and reviews all purchasing ordering functions.
- Track, communicate and work with requestor to renew leases to ensure they remain up to date.
- Compiles Statement of Requirements, Scopes of Work, and Specifications for Bidders from appropriate departments.
- Process all Capital Purchase Orders and required documentation.
- Initiate and track progress of new vendors set-up.
- Compile and update Supplier and Bidder List.
- Acts as the point of contact for all vendor and customer contracts and submits accordingly into the contract management system platform. Accounts Payable Responsibilities – (40%)
- Administers all incoming invoices, obtains management approval, and processes for payment via purchase order or payment request process; ensures payments are executed to targeted pay schedules
- Sort and enter invoices and material usage information into appropriate tracking system
- Work with vendors to resolve any issues or concerns on invoices.
- Perform routine filing of financial invoices and documents
- Assist in maintaining employee service, facility safety / OSHA records, and Hazardous Materials documentation (in conjunction with Security Department)
Experience :
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About US Tech Solutions :
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details : Name : Mohina
Email : Mohina@ustechsolutionsinc.com
Internal Id : 25-29545
