What are the responsibilities and job description for the Administrative Assistant- Part Time position at US Water Services Corporation?
U.S. Water Services Corporation is a well-established and diverse water and wastewater utility organization specializing in utility maintenance, operations, engineering and construction services. U.S. Water is a fast paced and rapidly expanding company headquartered in New Port Richey, Florida with a staff of over 700 employees in eighteen states.
Position Summary:
Project documentation, filing, process and billing
Primary Duties and Responsibilities:
- Manage office duties including, typing, correspondence, materials ordering, projects filing, uploading information in the maintenance system, billing
- Work with the Project Manager and the Maintenance Manager on different administrative tasks as needed
- Maintain tracking file for each project to determine completeness. Produce correspondence between US Water and the client.
- Generate activity numbers using excel spreadsheets to track progress and productivity.
- Performs other duties or special projects as requested related to the area of responsibility.
Minimum Qualifications: The requirements listed below identify the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
- Graduation from high school or GED plus two years of responsible full-time experience in an administrative capacity, including billing
- Must demonstrate excellent verbal and written communications skills as evidenced by the ability to interact both face-to-face and via telephone with professional personnel.
- Ability to interpret and analyze contract documents and utilize Microsoft Excel to a high degree.
- Ability to effectively coordinate materials ordering with project deadlines.
- Ability to maintain strict confidentiality.
- Ability to maintain flexibility, work with frequent interruptions and manage multiple, diverse work tasks simultaneously in a fast-paced environment while meeting deadlines.
- Ability to apply organizational skills, office management practices and procedures, and prepare and maintain reports and record keeping systems within established timeline
- Ability to use personal computer software with word processing, spreadsheet and database applications (typing 50 wpm required).
- Requires moving up to 25 pounds of paper, documents.
- Traveling 5% of the time may be required for this position.
- Must possess or be able to obtain a valid Florida driver's license.
Compensation and Benefits: Pay is commensurate with experience and market-reflective. US Water/USW Utility Group offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long-term disability, paid time off, holiday pay and 401(k) with company match.
US Water/USW Utility Group offers competitive wages and benefits and is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class.
