What are the responsibilities and job description for the Legal Administrative Assistant position at USA Alston & Bird?
THE FIRM
At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine’s “100 Best Companies to Work For©” for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success.
JOB DESCRIPTION
Alston & Bird is conducting a search for a Legal Administrative Assistant to assist Firm attorneys in our fast-paced environment. The Legal Administrative Assistant will perform a variety of administrative duties including type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate travel arrangements and maintain files.
The Legal Administrative Assistant should have work experience in:
Essential Duties
Administrative skills
Word processing skills
Heavy calendaring
Event planning
General office procedures and filing techniques
The capability to concentrate on detail and organize work.
The ability to work with a wide spectrum of individuals.
Heavy administrative work.
Case and project management.
Typing, editing and proofreading correspondence and legal documents.
Entering attorney time.
Billing.
Answering telephones and sorting mail.
Maintaining client portals.
Coordinating travel arrangements.
Processing expense reimbursements.
Interacting with clients and maintaining files .
Must be proficient in MS Word, Outlook, and Excel.
Skills Needed to be Successful
Have exceptional administrative and word processing skills.
Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters.
Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.
Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed.
A minimum of 2 years of prior administrative experience in a law firm is highly desirable.
A high school diploma is required; an Associate or Bachelor’s Degree is preferred.
EQUAL OPPORTUNITY EMPLOYER
Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.
The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.
Professional business references and a background check will be required for all final applicants selected for a position.
If you need assistance or an accommodation due to a disability you may contact us at garett.bechdolt@alston.com.
Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.
