Part-Time Accounting Associate

Job Title: Part-Time Accounting Associate 

Job Type: Part-Time, Hourly  

About USA Cares, Inc.: 

USA Cares is a non-profit organization dedicated to providing financial and advocacy assistance to military families in need. Our mission is to support veterans and their families through financial relief, education, and critical services. We are seeking a meticulous and reliable part-time accountant to help us manage American Express expenses and accounts payable functions. This role will be crucial in ensuring financial accuracy, transparency, and operational efficiency. 

Job Description: 

The Part-Time Accounting Associate will be responsible for managing American Express expenses and overseeing accounts payable processes. This individual will play a key role in ensuring that all transactions are recorded accurately, accounts are reconciled, and expenses are processed in a timely manner. The ideal candidate will have experience with expense reporting, managing vendor relationships, and maintaining financial records for non-profit organizations. 

Key Responsibilities: 

• American Express Expenses Management: 
• Track and categorize all American Express transactions. 
• Reconcile American Express statements to internal records monthly. 
• Ensure compliance with USA Cares policies for American Express use and company budgets. 
• Address discrepancies or issues related to American Express charges and resolve them promptly. 
• Prepare monthly reports on American Express expenditures and submit for review. 
• Accounts Payable: 
• Process all accounts payable transactions, including invoices and bills, in a timely manner. 
• Maintain an organized system for tracking vendor payments and outstanding balances. 
• Communicate with vendors to resolve any payment discrepancies or inquiries. 
• Assist with the preparation of annual financial statements by ensuring that all accounts payable records are accurate and complete. 
• Ensure that payments are made in accordance with organizational policies and deadlines. 
• General Financial Support: 
• Assist with other accounting tasks as needed, including budgeting, financial reporting, and audit preparation. 
• Ensure compliance with relevant financial regulations, policies, and internal controls. 
• Maintain confidentiality of sensitive financial data and ensure data integrity. 

Qualifications: 

• Proven experience as an accountant, bookkeeper, or in a similar financial role, ideally with experience in American Express expense tracking and accounts payable. 
• Familiarity with accounting software (QuickBooks, Xero, or similar) and Microsoft Excel. 
• Knowledge of non-profit financial management practices is a plus. 
• Strong attention to detail, accuracy, and organization. 
• Ability to manage multiple tasks and meet deadlines. 
• Excellent communication skills, both written and verbal, to interact with vendors, internal teams, and management. 
• Demonstrated ability to work independently and as part of a team. 
• A degree in Accounting, Finance, or a related field is preferred but not required. 

Compensation: Competitive hourly rate, based on experience.