What are the responsibilities and job description for the Executive Assistant- Administration- USA Health System position at USA Health Systems?
Overview
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.
USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.
Responsibilities
This position reports directly to a USA Health Executive Officer. This individual exercises discretion concerning highly sensitive and confidential information, disclosure of which would likely result in major disruption of operation; maintains confidential files for the Exeuctive Officer, serves as a liaison between the Executive's Office and President's Office, Attorneys Office, Human Resources, Business Office and other Administrative Offices; This position provides a combination of management assistance, administrative and organizational support. This individual must be able to use their independent judgment and discretion to deal with routine to moderately complex administrative matters, provide authoritative advice, and make recommendations or decisions. Maintains calendar and arranges appointments for the Executive; makes travel arrangements for out-of-town meetings and conferences; opens and distributes incoming mail; drafts responses at request of the supervisor and responds to those not requiring the Executive attention; interacts in a professional manner with senior administrators and business and community leaders by telephone, letter or in person in conducting assigned duties: screens. greets, and announces visitors: answers telephones and directs calls; schedules meetings and conferences to include space, time and place; informs participants of topics to be discussed and provides appropriate background information; assists in planning, and participates in special events: takes minutes at meetings and prepares for final distribution; maintains office files; conducts research and prepares reports as directed for speaking engagements; prepares correspondence and other documents; completes HR related forms such as EPAFs, Concur invoicing, classification requests, etc.; regular and prompt attendance; and ability to work schedule as defined and additional hours as required.
Qualifications
High school diploma or equivalent and six years progressive administrative or secretarial experience.
