What are the responsibilities and job description for the Coordinator, Surgical Services - Children's & Women's Hospital position at USA Health?
Overview
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.
USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.
Responsibilities
Prepares monthly and other reports related to the operating budget for distribution to management; Provides accurate complete financial statements using standard personal computer software programs; Consolidates statements and summarizes information contained in output documents from various financial reporting systems. Prepares worksheet, analyses, summaries, and other financial reports for management at all levels. Abides by and enforces all compliance requirements and policies and performs these responsibilities in an ethical manner consistent with the organization’s values; Adheres to hospital policies including confidentiality; Requires regular und prompt attendance; Works assigned schedule including overtime as required; Supervises and evaluates clerical staff as well as supervising EHR documentation; Prepares adhoc reports requested by management and where applicable provides analytical commentary and advice; Ensures that processes are in place that provide and timely financial information to business office; Develops and prepares financial information data for the business office to aid management decision making; Generates reports using the Electronic Medical Record; Assist the HIS with training, educating, and troubleshooting when implementing and utilizing the Electronic Medical Record; Manages charge services within the surgical services department to include establishing new service lines to include working with vendors to ensure needed equipment and supplies are ordered and received, correct information (coding, charge amounts, etc.) are set up for billing and needed IT resources; Performs financial chart reviews for accuracy; Performs all billing services within the within the surgical services; Assists in securing a surgical schedule for the patient; Ensures administrative clearance -if necessary is obtained for the surgery to proceed; Ensures all preoperative testing is scheduled; Maintains accurate and timely billing information; Research invoices for incorrect payments, reverses incorrect payments to correct the invoice, reapplies the correct invoice for payment; Reconciles charge and payment entries and bank deposits; Uses electronic medical records-scanning information into patient's chart; Assists in training of new employees; Implements and trains office staff on Electronic Medical Records; Answers telephone inquiries and provides basic information regarding scheduling times and directions; Triages telephone calls to staff most qualified to handle inquiries, takes messages as requested; Maintains medical records for the department; Utilizes the information systems for patient scheduling appointments, patient check in and check out, and patient inquiry; Makes appointments, sets up meetings, interviews, and evaluations and maintains department calendar; Prepares memorandums, letters, announcements, job descriptions, department reports, policy and procedures and other documents using a personal computer and word processing software; Prepares educational material as requested; Types requests for limited purchase orders and requisitions for new equipment and supplies, routes appropriately, researches price; Interprets and explains financial information for management; Maintains financial records of assigned activities; Assigns accounting codes for various expenditures, billing receipts, and transactions; Reviews and verifies codes, account numbers, authorizations, and classifications assigned by others; Reviews commitments for an actual expenditures against budget to determine that they are in compliance with all Federal, State, Agency, and Institutional and procedures and that they are consistent with program objectives; Tracks expenditures against program budget providing Administration with progress reports on a timely basis; Develops and prepare reports or actual program activity to programs for management and grantor; Reviews requisitions to determine that they are in compliance with Institutional Purchasing Policies and Procedures; Interfaces with Practice Plan Hospitals on issues are interconnected to these components of the USA Health System; Works with management to develop and implement policies and procedures that are specific to the operating room billing; Policies and procedures must not conflict with Institutional policies and procedures; Reviews and verifies work and supervises other personnel as assigned; Operates personal computer to complete assigned tasks; Performs special projects and other work as assigned by management; Communicates with personnel department regarding necessary requirements when completing personnel forms; Communicates with payroll department regarding information needed for payroll; Communicates with Clinical Informatics staff for specific project initiatives and reports project status as required; Actively partners with Informatics staff coordinated supplemental resources required for major implementations; Maintains accurate and complete records by: Compiling information for Director and Clinical Staff, notating patient accounts when dealing with patient information, Maintaining billing information and communications with hospital and physicians billing; Accepts and completes duties positively and without conflict, Completes all mandatory unit educational and hospital requirements; Utilizes cost effective practices in performing all aspects of the job; Adheres to current Infection Control and Safety Standards; Other duties as assigned/required include participates in performance improvement activities through quality measurement or participation or ICARE process assigned; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.
Qualifications
High school diploma or equivalent and seven years of directly related experience in a surgical services area.
Equal Employment Opportunity/Affirmative Action Employer
USA Health is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally-protected basis.
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.
USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.
Responsibilities
Prepares monthly and other reports related to the operating budget for distribution to management; Provides accurate complete financial statements using standard personal computer software programs; Consolidates statements and summarizes information contained in output documents from various financial reporting systems. Prepares worksheet, analyses, summaries, and other financial reports for management at all levels. Abides by and enforces all compliance requirements and policies and performs these responsibilities in an ethical manner consistent with the organization’s values; Adheres to hospital policies including confidentiality; Requires regular und prompt attendance; Works assigned schedule including overtime as required; Supervises and evaluates clerical staff as well as supervising EHR documentation; Prepares adhoc reports requested by management and where applicable provides analytical commentary and advice; Ensures that processes are in place that provide and timely financial information to business office; Develops and prepares financial information data for the business office to aid management decision making; Generates reports using the Electronic Medical Record; Assist the HIS with training, educating, and troubleshooting when implementing and utilizing the Electronic Medical Record; Manages charge services within the surgical services department to include establishing new service lines to include working with vendors to ensure needed equipment and supplies are ordered and received, correct information (coding, charge amounts, etc.) are set up for billing and needed IT resources; Performs financial chart reviews for accuracy; Performs all billing services within the within the surgical services; Assists in securing a surgical schedule for the patient; Ensures administrative clearance -if necessary is obtained for the surgery to proceed; Ensures all preoperative testing is scheduled; Maintains accurate and timely billing information; Research invoices for incorrect payments, reverses incorrect payments to correct the invoice, reapplies the correct invoice for payment; Reconciles charge and payment entries and bank deposits; Uses electronic medical records-scanning information into patient's chart; Assists in training of new employees; Implements and trains office staff on Electronic Medical Records; Answers telephone inquiries and provides basic information regarding scheduling times and directions; Triages telephone calls to staff most qualified to handle inquiries, takes messages as requested; Maintains medical records for the department; Utilizes the information systems for patient scheduling appointments, patient check in and check out, and patient inquiry; Makes appointments, sets up meetings, interviews, and evaluations and maintains department calendar; Prepares memorandums, letters, announcements, job descriptions, department reports, policy and procedures and other documents using a personal computer and word processing software; Prepares educational material as requested; Types requests for limited purchase orders and requisitions for new equipment and supplies, routes appropriately, researches price; Interprets and explains financial information for management; Maintains financial records of assigned activities; Assigns accounting codes for various expenditures, billing receipts, and transactions; Reviews and verifies codes, account numbers, authorizations, and classifications assigned by others; Reviews commitments for an actual expenditures against budget to determine that they are in compliance with all Federal, State, Agency, and Institutional and procedures and that they are consistent with program objectives; Tracks expenditures against program budget providing Administration with progress reports on a timely basis; Develops and prepare reports or actual program activity to programs for management and grantor; Reviews requisitions to determine that they are in compliance with Institutional Purchasing Policies and Procedures; Interfaces with Practice Plan Hospitals on issues are interconnected to these components of the USA Health System; Works with management to develop and implement policies and procedures that are specific to the operating room billing; Policies and procedures must not conflict with Institutional policies and procedures; Reviews and verifies work and supervises other personnel as assigned; Operates personal computer to complete assigned tasks; Performs special projects and other work as assigned by management; Communicates with personnel department regarding necessary requirements when completing personnel forms; Communicates with payroll department regarding information needed for payroll; Communicates with Clinical Informatics staff for specific project initiatives and reports project status as required; Actively partners with Informatics staff coordinated supplemental resources required for major implementations; Maintains accurate and complete records by: Compiling information for Director and Clinical Staff, notating patient accounts when dealing with patient information, Maintaining billing information and communications with hospital and physicians billing; Accepts and completes duties positively and without conflict, Completes all mandatory unit educational and hospital requirements; Utilizes cost effective practices in performing all aspects of the job; Adheres to current Infection Control and Safety Standards; Other duties as assigned/required include participates in performance improvement activities through quality measurement or participation or ICARE process assigned; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.
Qualifications
High school diploma or equivalent and seven years of directly related experience in a surgical services area.
Equal Employment Opportunity/Affirmative Action Employer
USA Health is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally-protected basis.
