What are the responsibilities and job description for the Supply Chain Technology Analyst- Purchasing- University Hospital position at USA Health?
Overview:
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.
USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.
Responsibilities:
The Supply Chain Systems Analyst is responsible for ensuring data integrity within USA Health’s MMIS and interfaced solutions; this position supports the Supply Chain Systems Administrator; abides by and enforces all compliance requirements and policies and performs these responsibilities in an ethical manner consistent with the organization’s values; adheres to hospital policies including confidentiality; requires minimal supervision to safely perform essential functions; assists with the orientation of new employee; demonstrates proficient skills in the use of computer spreadsheet applications by providing ad-hoc reports in Excel, Word, and PowerPoint; maintains accurate information in Premier to include new user setup, new department setup, punch-out registration, new vendor setup, and other various tasks; responsible for adding new items to the item master and removing/replacing unused or old items; performs any mass item maintenance job required for updating the item master; performs basic software troubleshooting; becomes proficient running reports to aid in data request and new interfaces; manages the Materials Management intranet webpage and all content; handles all new Supply Chain team members’ IT access requests to ensure they have proper access on day one of employment; manages the vendor credentialing software used by the health system ensuring policies are up to date and running ad-hoc reports; supports the Central Supply iPad fleet; works directly with Directors an dall hospital managers to improve/enhance the purchasing process through electronic order technology, user education, and hands-on training, while providing tools to assist hospital staff with controlling supply related costs; acts as Supply Chain and Information Technology resource for all Supply Chain staff, suppliers, and customers; assists the department with contract compliance by providing reports and data to support Materials Management operations as well as special projects for savings; may utilize Tableau to generate reports for KPIs as well as other metrics pertinent to department and employee performance; assists in documenting all current processes involved in managing Supply chain’s software; communicates and uses appropriate customer relation skills with vendors, healthcare team, and staff, in-person and via telephone; responds to emails timely; assists Purchasing Specialists wit requisition and purchase orders when staff is unable to do so; accepts and completes all duties positively and without conflict; maintains accurate and complete records to include maintenance procedures, interface specifications, and purchase orders; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.
Qualifications:
Bachelor's degree in business or a related field from accredited institution as approved and accepted by the University of South Alabama and one year of professional IT or supply chain experience. Experience can be substituted in place of a degree.
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.
USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.
Responsibilities:
The Supply Chain Systems Analyst is responsible for ensuring data integrity within USA Health’s MMIS and interfaced solutions; this position supports the Supply Chain Systems Administrator; abides by and enforces all compliance requirements and policies and performs these responsibilities in an ethical manner consistent with the organization’s values; adheres to hospital policies including confidentiality; requires minimal supervision to safely perform essential functions; assists with the orientation of new employee; demonstrates proficient skills in the use of computer spreadsheet applications by providing ad-hoc reports in Excel, Word, and PowerPoint; maintains accurate information in Premier to include new user setup, new department setup, punch-out registration, new vendor setup, and other various tasks; responsible for adding new items to the item master and removing/replacing unused or old items; performs any mass item maintenance job required for updating the item master; performs basic software troubleshooting; becomes proficient running reports to aid in data request and new interfaces; manages the Materials Management intranet webpage and all content; handles all new Supply Chain team members’ IT access requests to ensure they have proper access on day one of employment; manages the vendor credentialing software used by the health system ensuring policies are up to date and running ad-hoc reports; supports the Central Supply iPad fleet; works directly with Directors an dall hospital managers to improve/enhance the purchasing process through electronic order technology, user education, and hands-on training, while providing tools to assist hospital staff with controlling supply related costs; acts as Supply Chain and Information Technology resource for all Supply Chain staff, suppliers, and customers; assists the department with contract compliance by providing reports and data to support Materials Management operations as well as special projects for savings; may utilize Tableau to generate reports for KPIs as well as other metrics pertinent to department and employee performance; assists in documenting all current processes involved in managing Supply chain’s software; communicates and uses appropriate customer relation skills with vendors, healthcare team, and staff, in-person and via telephone; responds to emails timely; assists Purchasing Specialists wit requisition and purchase orders when staff is unable to do so; accepts and completes all duties positively and without conflict; maintains accurate and complete records to include maintenance procedures, interface specifications, and purchase orders; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.
Qualifications:
Bachelor's degree in business or a related field from accredited institution as approved and accepted by the University of South Alabama and one year of professional IT or supply chain experience. Experience can be substituted in place of a degree.
