Administrative Assistant Salina Adult Education Center

Overview
The job of Administrative Assistant - SAEC is done for the purpose/s of providing administrative support to the adult education administrator and program staff; maintaining department records; compiling and distributing a wide variety of materials and reports; managing front line communication, and monitoring a variety of department activities.

This job reports to Director - Salina Adult Education Center

Essential Functions
Compiles data from a variety of sources for the purpose of complying with department, financial, legal and/or
administrative requirements.

Composes documents (e.g. standardized correspondence, purchase orders, etc.) for the purpose of documenting events,
providing and/or requesting information.

Enters data in various databases (e.g. KBOR and specific program tracking databases) for the
purpose of providing accurate and detailed information on behalf of Salina Adult Education Center for local, state and national data purposes, funding, etc.

Evaluates situations (e.g. involving staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

Maintains documents, files and records (manual and computer) (e.g. probation reports, Kancare information, grant eligibility, IEPs, etc.) for the purpose of providing an up-to-date reference and audit trail.

Monitors assigned department/program activities for the purpose of ensuring completion in compliance with established
financial, legal and/or administrative requirements.

Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

Processes documents and materials for the purpose of disseminating information to appropriate parties.

Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data.

• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for
• the purpose of providing information, facilitating communication among parties and/or providing direction.

Serves often as the first contact with adult education staff and services, understanding that first impression supports if an adult student moves forward with services at SAEC.

• Protects student confidentiality for the purpose of for the purpose of maintaining program compliance with department,
• district and KBOR policy.
• Participates in various meetings and community events as assigned by the director for the purpose of receiving and/or providing information.

Participates in various initiatives to improve instructional and programmatic environment for students as deemed appropriate and worthy by the Director.

Functions as a Pearson VUE testing proctor when deemed necessary and handles weekly Pearson VUE administrative duties.

Maintains inventories of supplies and materials for the purpose of ensuring items' availability.

Assists Director and SAEC staff with other duties and activities as assigned.

Join our team as an Administrative Assistant where your contributions will be valued, and you will have the opportunity to grow within a supportive environment!

Apply at https://www.applitrack.com/usd305/onlineapp/default.aspx?Category=Adult Education&AppliTrackJobId=5627&AppliTrackLayoutMode=detail&AppliTrackViewPosting=1

Job Type: Full-time

Pay: $18.04 - $19.15 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Salina, KS 67401 (Required)

Ability to Relocate:

• Salina, KS 67401: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $19