Manager Operations - Health

• Job Identification 40254
• Job Category Administrative
• Posting Date 04/04/2025, 09:01 PM
• Apply Before 04/18/2025, 09:01 PM
• Degree Level Bachelor's Degree
• Locations 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US (Hybrid)
• Essential Personnel No
  
  

This position will report to the Department Administrator and will perform a wide range of administrative and operational duties including, planning conference and meetings, correspondence, completing travel arrangements, maintaining calendars and schedules and handling information requests.

Provide administrative support to department leaders, including managing calendars, scheduling meetings, drafting correspondence, and handling confidential information. Ensure that leadership is fully prepared for meetings and follow up on action items. Assist with special projects and initiatives as needed.

Oversee and audit leave requests records to ensure compliance with company policies. Work with HR to coordinate any necessary follow-up actions related to employee attendance.

Arrange travel logistics for department staff, including booking flights, hotels, car rentals, and transportation. Prepare itineraries and ensure all travel plans are aligned with business needs. Handle any travel-related issues and adjustments, providing seamless support to traveling employees.

Manage office supply procurement, ensuring that all necessary materials and resources are stocked and available. Place orders, track inventory levels, and maintain vendor relationships to ensure timely delivery of office supplies and equipment. Assist with purchasing approvals and budget tracking.

Oversee day-to-day office operations, ensuring the office environment is organized, functional, and well-maintained. Manage office equipment, handle maintenance requests, and coordinate any necessary repairs or upgrades. Ensure smooth operations for all office-related activities and support colleagues in daily needs.

This position requires a Bachelor’s degree, with at least one year of customer service experience; or a Master’s degree in Hospitality, Business or related.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

• Strong organizational skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency in office software (Microsoft Office, Google Suite, etc.)Ability to work independently and collaboratively in a team environment
• Detail-oriented with a proactive problem-solving attitude
  
  

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.