Staff Assistant

• Job Identification 40274
• Job Category Admin Support
• Posting Date 04/07/2025, 02:35 PM
• Apply Before 04/21/2025, 02:35 PM
• Degree Level High School Graduate
• Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
• Hiring Salary $20.00
• Essential Personnel No
  
  

This position typically reports to an Office Manager, Administrative Manager, Assistant or Associate Director, or other administrator. The Staff Assistant will perform a wide variety of office and clerical duties of moderate complexity. This position is distinguished from clerical positions such as a Receptionist or Administrative Clerk by its more varied and assorted document preparation and administrative duties in support of the office operations. The preparation of documents of moderate complexity using word processing software at an intermediate level of proficiency is a fundamental aspect of this position and a distinguishing characteristic of positions assigned to this job class. The production of documents and data entry using spreadsheet, presentation, or database software at a basic level of proficiency may also be required. This position may assign work to or supervise student or temporary (OPS) employees. To fulfill the job requirements, employees assigned to this job title may be required to do data maintenance, inquiries and standard queries and reports from relational database systems (e.g., OASIS, FAST, Oracle, and/or special functional databases.)

• Maintaining the work environment for the team members/interns. This includes making sure the hardware is working properly and the software that we use is functioning correctly. It also includes keeping a working inventory of the tools/devices we use for 3D modeling (cameras, scanners, device accessories).
• As a PMP, trains and supports the project management staff in project management concepts and processes. This includes supporting them in the project management we apply to each of our IDEX projects.
• Train and support interns.
• Project workflows.
• Project documentation.
• Special projects as needed by the director
• Correspondence/communications with clients.
• Working on projects in various capacities:
• Database design
• Professional photography (both work-in-progress documentation and images required by the project)
• Data management and delivery to client
  

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant postsecondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.