What are the responsibilities and job description for the Contracts & Grants Administrator position at usm-pilot?
Special Instructions to Applicants
The following documents are required: resume, cover letter, and contact information for three references.
Per the recent injunction issued to halt enforcement of the vaccine requirement for federal contractors that was included in Executive Order 14042, USM employees are no longer required to submit proof of vaccination or request an exemption at this time.
Job Summary
The
Contracts and Grants Administrator facilitates proposal development, negotiates
agreements, and recommends acceptance of awards, while ensuring compliance with
university and sponsor policy. The
Administrator prepares and negotiates subaward agreements; ensures proper award
management, assisting and advising on terms and conditions of funded projects
and initiating and managing non-financial award actions. The Administrator provides quality and timely
service and engages with internal and external constituents (i.e. faculty,
staff, deans, sponsors, subawardees) to communicate issues and resolve problems.
Primary Duties and Responsibilities
1. Prepares and submits
proposals for external funding, including budgeting and form preparation
and review, using electronic systems or paper process as required. Interprets sponsor guidelines ranging
from simple to highly complex and provides advice and guidance to assure
compliance. Prior to submission of
proposals, ensures internal review and approval as well as compliance with
sponsor guidelines and regulations, including but not limited to sponsor
deadlines.
2. Negotiates agreements for
external funding, in coordination with the Principal Investigator,
University Counsel, Office of Technology Development, and others to ensure
compliance with applicable state and federal laws and regulations,
university policies, and best interests of faculty, staff, and the
University. Recommends acceptance
of awards and prepares documents for signature by the Vice President for
Research or other appropriate University signatory.
3. Prepares subaward
agreements with collaborating institutions where the University is the
lead contractor. Negotiates terms to
ensure compliance with the contract as specified by the sponsor and
University subaward procedures, including but not limited to an assessment
of risk.
4. Assists and advises
Principal Investigators and departmental staff in conforming to terms and conditions
of awarded funds. Initiates and
manages non-financial award actions as required and in accordance with
university policy and sponsor regulations (i.e., supplemental funding,
deobligation of funding, extensions of project period, withdrawal of proposals,
items requiring sponsor prior approval, modification of subaward
agreements, etc.)
5. Provides quality and
timely service to internal and external constituents and resolves problems
or concerns related to external funding.
6. Stays abreast of emerging
issues within research administration and communicates applicable
policies, procedures and regulations to constituents. Assists ORA senior leadership with
special projects including but not limited to testing and evaluation of
computer software or systems, procedural changes, etc.
7. Performs other
duties as assigned.
