What are the responsibilities and job description for the Finance & Administration Specialist position at usm-pilot?
Job Summary
Coordinates financial, administrative, and
planning activities, such as budget administration and control, recordkeeping,
database management, and project management in support of school operations. Supports
Director and Associate Director(s) in meeting the operational requirements of
the school. May coordinate specified administrative activities and reporting
across multiple organizational units within the school.
Primary Duties and Responsibilities
- Monitors, reconciles, and
assists with fiscal administration for the unit, including but not limited
to budgets, funding, grants, contracts, payroll, employment, travel,
and/or purchasing. Assists director
in the preparation of annual budget requests.
- Assists in administrative
problem solving, program/project planning, development, and execution of
unit goals and objectives. Efforts
may include researching information, compiling statistics, and gathering
and computing various data; preparing special and/or one-time reports,
summaries, or replies to inquiries, selecting relevant data from a variety
of sources.
- Coordinates and completes
necessary processes and forms to administer the hiring of unit faculty,
staff, student workers and graduate/teaching assistants. Remains in communication with Human
Resources to ensure that new hires are onboarded appropriately.
- Prepares and processes all
requests for purchases and other expenditures from school accounts, which
includes reviewing for availability of funds, communicating with vendors,
transmitting approved requests to the appropriate university unit, and
monitoring requests through to delivery.
- Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, events, and/or travel arrangements, as required.Performs a range of diverse administrative activities for the school director and associate director(s); serves as a central point of liaison with other departments and external constituencies in the resolution of day-to-day matters concerning the school.
- Performs other duties as assigned.
