What are the responsibilities and job description for the Administrative Lead, Roy Howard Community Journalism Center position at usm?
Special Instructions to Applicants
We will begin review of applications April 14th. Priority will be given to applicants that apply before April 21, 2025.
Job Summary
The Administrative Lead is the primary professional and administrative support position for the Roy Howard Community Journalism Center (RHCJC). This role is responsible for ensuring efficient financial and operational management of the Center, maintaining strong organizational systems, and providing administrative support to facilitate the Center’s mission and relationship with the School of Media and Communication, the Scripps Howard Foundation, the wider university, and external stakeholders.
The Administrative Lead must be a highly organized professional with strong budgetary, accounting, and financial management skills, excellent written and verbal communication abilities, and the capacity to manage multiple tasks under deadline while working both independently and collaboratively.
Primary Duties and Responsibilities
- Manages the Center’s budget and financial processes, including but not limited to monthly reconciliations, purchasing, salary and benefits tracking, expense reimbursements, invoice processing, and travel coordination for staff and students.
- Ensures compliance with all Center, Scripps Howard Foundation, School, and University policies related to finance, personnel, and administrative operations.
- Develops and maintains efficient organizational systems to streamline administrative workflows, record-keeping, and communication between campuses and bureaus.
- Prepares and manages financial reports, ensuring accuracy and timeliness in tracking expenditures and forecasting budget needs.
- Oversees and ensures timely completion of all administrative paperwork related to hiring, contracts, payroll, reimbursements, and purchasing for the Center and affiliated employees or graduate assistants.
- Communicates effectively with faculty, staff, students, and external stakeholders, acting as the Center’s point of contact for administrative inquiries and ensuring a professional and welcoming office environment.
- Attends and assists RHCJC staff in the coordination, set-up, and promotion of all public Center activities, including events, workshops, and community engagement initiatives.
- Supervises, recruits, and provides guidance to student workers assigned to administrative tasks within the Center, ensuring professional development and efficiency in daily operations.
- Manages multiple projects and deadlines simultaneously, ensuring that all administrative and financial responsibilities are completed with accuracy and efficiency.
- Learns and implements new policies, software, and processes quickly, adapting to evolving administrative and financial requirements.
- Performs other duties as assigned by the Center Director to support the Center’s overall operations and mission.
