What are the responsibilities and job description for the Research Administration Analyst position at usm?
Job Summary
The Research Administration Analyst serves as the primary person responsible for receiving and recording of all payments related to external funding as well as the collecting of outstanding balances. The position is also responsible for the monitoring and oversight of the entire subcontract financial function within ORA.
Primary Duties and Responsibilities
- Reviews, enters, and verifies data related to subrecipients in SOARFIN. Consults with others within and external to ORA to resolve questions and inconsistencies related to subrecipients. Initiates requisitions to generate a Purchase Order for subawards. Ensures review and approval of subrecipient’s invoice in conjunction with the project director and assigned accountant. Develops and conducts monthly and annual reports related to subrecipients; analyses information and makes recommendations to Director.
- Reviews and enters Personnel Action Forms into SOARHR for salaries/wages paid from sponsored projects, frequently under deadline pressure. Investigates and resolves questions about PAF data. Coordinates with Human Resources, the Office of Fiscal Planning and Analysis, and other areas as required. Provides training as needed to departments and schools to ensure PAF timeliness and accuracy.
- Prepares daily check log and electronic deposits received. Records deposits in the USM financial system.
- Reviews and analyzes the bank reconciliations received from the Controller’s office. Researches unidentifiable payments and determines where they should be applied. Prepares weekly, monthly and annual reports on accounts receivable balances for director and USM administration as well as ad hoc reports as needed.
- Serves as the
university’s primary point of contact for all external agencies concerning
payments to USM for external funding. Independently investigates and
resolves problems or elevates resolution options to the Director. Performs
other duties as assigned.
- Assists the ORA-FRA staff with any and all other tasks as assigned by the Director.
