What are the responsibilities and job description for the Materials Coordinator position at USPI?
New Mexico Surgery Center Multi-Specialty @ Presbyterian Rust Medical Center ASC is hiring a Materials Coordinator.
Job Summary: Orders general orthopedic, specialty orthopedic, anesthesia supplies, and office supplies. Processes all invoices for approvals to Materials Manager. Delivers supplies and equipment received to stock and patient care areas.
Job Title: Materials Coordinator
Reporting Relationship: Reports to the Materials Manager.
Essential Job Duties and Responsibilities:
- Communicates by phone or in person with business office staff, patient care staff, OR staff and physicians accessing any changes or additional need for supplies
- Orders stock and non-stock supplies
- Daily input of requisitions and purchase orders to ENVI
- Daily follow up of backorders, to include release dates, substitutions, and discontinued products.
- Maintains adequate stock levels in assigned areas. Deliver and stock items daily FIFO (first in first out) rotation
- Reviews patient charts for applicable implants and accessory charges. Follows USPI guidelines by entering implant logs into ENVI on a daily basis for accurate insurance billing.
- Receives, inspects, verifies supplies and equipment purchased by materials management
- Accurately processes all purchase orders, picking slips, and invoices with correct pricing
- Conducts late afternoon par level analysis for next day
- Coordinates returns to the vendor for credit. Obtain price quotes and other information for the using departments
- Maintains the computer inventory system in a timely and accurate manner and inputs locations, updates pricing, bin labels in ENVI
- Coordinates and trains the individual departmental staff on inventory of supplies
- Conducts inventory audits, spot audits and quarterly audits
- Prepares all inventory documents for spot and quarterly inventory audits
- Review monthly accrual log and forward to materials manager
- Meets with vendors sales representatives regarding new products or services, invoices, delivered order forms
- Works with OR Nurse Manager to help order specials for surgery
- Works with Insurance Verification team to assure that cases with implant that have an expected low reimbursement are done at a margin of profitability by coordinating with vendors, administration, and surgeons
- Use techniques to continually search for savings opportunities such as negotiation, substitutions, USPI and HPG contracts, USPI savings calls, other facility Materials Managers, and nursing care staff.
- Manages recalls by notifying staff of recall, returning product if needed, and filing paperwork.
- Order stock and non-stock supplies and maintains linen supply and stocks linen shelves
- Other duties as assigned
Benefits
USPI offers the following benefits, subject to employment status:
• Medical, dental, vision, disability, and life insurance
• Paid time off (vacation & sick leave)
• 401k retirement plan
• Paid holidays
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance Program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and
critical illness insurance, long-term care, elder & childcare, AD&D, auto & home insurance.
Required Skills:
Education and/or Experience:
High school graduate or GED certificate recipient. Training or courses in materials management. Strong ethical and moral character references
Preferred: Experience in materials management, ASC experience
Qualifications:
Demonstrates ability to work as a team member and to communicate directly and professionally. Is flexible, reliable, productive, patient-orientated, and self-motivated. Portrays the facility in a positive light to others. Avoids being involved in gossip spreading or conversations that promote discord of staff members. Maintains professional conduct and appearance. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to make decisions and solve problems. Ability to present information in one-on-one and small group situations to patients, physicians, and other employees.
