Administrative & Operations Coordinator

USPRO is seeking a highly organized Administrative & Operations Coordinator to provide critical support to our Boston office. This role ensures smooth day-to-day operations, assists leadership, and contributes to overall office efficiency.

Responsibilities:

• Manage administrative tasks, including scheduling, correspondence, and document preparation.
• Serve as the first point of contact for office inquiries and vendor communications.
• Assist in HR processes, including onboarding, employee records, and compliance.
• Organize office logistics, supplies, and facility maintenance.
• Support operational projects, data entry, and reporting needs.
• Assist in company-wide projects by coordinating timelines, gathering data, and ensuring smooth execution.
• Provide direct support to the CEO, including calendar management, travel coordination, and meeting preparation, plus others as required.
• Coordinate internal meetings, travel arrangements, and company events.
• Maintain confidentiality while handling sensitive company information.

Qualifications:

• 1-3 years of administrative or office coordination experience.
• Strong attention to detail and ability to manage multiple tasks.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and database management.
• Ability to work independently and collaboratively in a fast-paced environment

To apply for this position, please submit your resume via email to:

Carla Gaspar, HR Coordinator: cgaspar@uspro.net

USPRO offers a competitive compensation package including Medical, Dental, and Vision coverage, 401(k), unlimited PTO, holidays, in-house and external training, and bonuses. USPRO is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status or other protected characteristics.