What are the responsibilities and job description for the A/P Supervisor position at USTC?
Job Profile
The Accounts Payable Supervisor will be responsible for leading the Accounts Payable team including intra- and cross department processes, monitoring the portfolio of accounts, evaluating reports, and identifying and implementing improvement opportunities. The Accounts Payable Supervisor is responsible for coordinating financial payments to suppliers, vendors, and other creditors. In partnership with other Accounting leaders, this position is a key part of various finance activities including the harmonization of accounting principles and methodologies and managing the tactical day to day accounting challenges.
Core Responsibilities
- Coordinating payments to vendors or contractors, reconciling payments, and ensuring payments are made accurately and on time
- Supervising the AP activity of team members including:
- Data entry of invoice information including auditing, coding, and vendor obligations
- Data entry of drop shipment invoices including bill information with trade payables
- Auditing freight for variances or additional charges
- Monitoring PPD customers for expedited freight charges and working with other departments to reconcile customer freight charge issues in a timely manner
- Booking General Ledger (GL) journal entries (JE) into ERP including header notes and requirements
- Processing credit memos, rebills, and vendor direct returns including reconciliation and GL account activity
- Reconciling bank statements with all JE approved and posted by Month-end with outstanding variances identified and resolved by the following month.
- Processing warranty invoices, billing, scanning, and reconciliation
- Entering tax exemption certificates and collection and filing sales tax
- Maintaining accurate financial, client, and staff records
- Creating and implementing efficient processes to optimize cash flow, and resolving discrepancies
- Establishing best practices in the harmonization of processes
- Optimizing payment terms (DPO) to improve working capital
- Complying with accounting and tax laws and standards including tax regulations and legal requirements
- Communicating effectively across functions bringing a proactive approach to ensure detailed visibility of the business and to avoid surprises and repeat errors
- Partnering with Accounts Receivable team and other Finance team members to achieve departmental and corporate goals
- Assisting in the development and utilization of appropriate processes, tools, and training programs.
- Implementing effective staffing, employee development, and succession planning programs.
