Talent Acquisition Specialist

JOB SUMMARY :

The Talent Acquisition Specialist is responsible for a variety of duties in support of the university’s full cycle recruitment, including job postings, recruitment, applicant screening, and onboarding. This position provides department support for onboarding of new employees and temporary staffing.

MAJOR RESPONSIBILITIES / DUTIES / CRITICAL TASKS :

• Coordinate all aspects of recruitment, selection and onboarding within assigned areas, including but not limited to posting positions, advertising, and maintenance of employment data and spreadsheets. Review actions / contracts for new hires, transfers, and other employment actions, which includes initiating background checks, processing eForms, and verifying qualifications of selected candidates, ensuring compliance with all applicable EEO laws, policy, regulations, rules and procedures. Coordinate with other HR areas on employment-related issues that involve shared responsibilities.
• Partner closely with hiring managers across assigned departments to understand and ensure their needs are met. Provides a high level of customer service in consulting with and guiding hiring managers to address comprehensive recruitment and staffing issues, policies, and processes.
• Create and maintain job postings in applicant tracking system.
• Utilize various recruitment channels including, but not limited to, job fairs, online job boards, professional networks, employee referrals, online sourcing, and targeted outreach. Utilize effective sourcing strategies, including social media platforms and database mining / web searches to generate candidate leads. Utilize broad market knowledge to network creatively in order to build, manage and maintain a pipeline of qualified talent.
• Responsible for ensuring recruitment efforts comply with University, State, and Federal policies.
• Maintain accurate records for job postings, onboarding, new hire, and candidate information. Prepare recruitment reports as requested / needed.
• Assist hiring managers with the placement of temporary employees to fill short-term staffing needs; works with staffing agencies to communicate needs; meets with temporary candidates to ensure the best fit for the university’s work environment.
• Conduct required pre-employment verifications (background checks and degree verifications) and any required screenings.
• Collect and maintain all job recruitment file documents including hiring matrix, interview notes and reference check notes from hiring managers. Provide guidance and communicate hiring process with related materials, support recommendations of final candidates, maintain contact with candidates through time of hire.
• Assist hiring managers with offers to final candidates, assist with preparing new hire offer letters; provides instruction for post-offer pre-employment testing, prepares and coordinate documents for new hires; may support new hire on-boarding, orientation, and related employment tasks.
• Responsible for an effective onboarding experience for selected candidates, which includes but not limited to :

Ensure selected candidates complete their Occupational Health appointment, if necessary

ACCOMPANYING KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES :