Supervisor Grants and Contracts Specialist, Pediatrics

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wages, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under minimal supervision to provide administrative support to researchers by identifying funding opportunities, assisting with preparation and processing of proposals, negotiating contracts, receiving awards, and assisting in administration. Developed and administers procedures designed to comply with appropriate regulations relating to administration of government and private research grants, contracts, and gifts.

·       Oversee research funding management across multiple divisions of Pediatrics department or business units, collaborating with faculty and departmental grant specialists.

·       Prepare, analyze and present monthly financial reports, identifying discrepancies, budget variances, and inconsistencies, and work with PIs and SPA to resolve issues.

·       Performs various financial transactions such as non-cost salary transfers, Change of Funding, Salary sourcing, invoicing to outside agencies, invoice approval etc..

·       Oversees the grants financial, monitors funding burn rate, advise faculty/PIs on UT System policies and regulations regarding fund utilization, ensuring compliance with institutional and sponsor guidelines.

·       Works closely with the SPA award maintenance and the close-out team.

·       Identify and implement process improvements to enhance financial efficiency and grant management. 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Bachelor's Degree In business administration, public administration, or related field

• Experience
  5 years’ Experience in business or public administration and
  Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

JOB DUTIES

• Provide administrative support to researchers by negotiating and processing confidentiality agreements, clinical trial agreements, and amendments/addenda.
• Handles ongoing grants management issues on items such as: obtaining required reports, interpreting award conditions, acquiring approvals for various changes in awards or handle ongoing trial agreement management issues such as: negotiating the terms of the contract to the mutual satisfaction and requirements of the institution and the funding source, obtaining appropriate application materials, verifying budgetary requirements, and acquiring approvals at all levels.
• Provide guidance and assistance to researchers for contract/proposal development and submission by reading and interpreting sponsor guidelines for application preparation and content. Reviews and checks application materials for completeness, accuracy, and adherence to sponsor and/or institutional guidelines. Process and mail agreements/proposals in a timely manner to obtain appropriate signatures.
• Manage workload priorities; assign and delegate responsibilities to contracts specialists. Serve as first point of contact for inquiries from researchers, coordinators, financial analysts and other University and hospital staff. May review work in Director's/Supervisor's absence.
• Monitor workflow of office and ensure compliance with policies and procedures of university and department. Develop standard operating procedures to streamline workflow.
• Handle post-contract execution inquiries regarding payment of invoices, payment schedule, and other contract terms. Verify and approve check acknowledgement letters of receipt of contract funds. Serve as liaison between researchers and sponsors over funding issues.
• Assists Director and Assistant Director in development, implementation, and recommendation of department policies and procedures.
• Provides funding opportunity information to potential applicants by reading newsletters and announcements. Searches potential sponsor and/or grant websites to identify and match sponsor(s) with researcher. Sends application materials and information to researchers.
• Assist Director with Electronic Research Administration. Assist Director in preparation of UT Southwestern Research Administration News.
• Works with Director/Associate Dean for Research on special projects and reports.
• Make presentations to faculty/staff and outside groups on behalf of the Office of Grants Management/Clinical Trials Office regarding grants/contracts management.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.