What are the responsibilities and job description for the Director Gift Administration position at UT Southwestern?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
The Director of Gift Administration serves as a member of the Advancement Services Leadership Team and is integral to UT Southwestern's donor gift processing unit. The Director manages the Gift Administration team and is responsible for all aspects of the strategy and operations related to philanthropic revenue from all donor sources.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
Bachelor's Degree in business or a related field
Experience
10 years progressively responsible experience managing a gift administration team and related infrastructure
Expert understanding of gift administration functions, industry best practices, and campaign revenue reporting
Successful experience implementing policies and best practice procedures in a complex, matrixed fundraising environment
Preferred
Education
Master's Degree and AASP membership
Experience
5 years of supervisory/managerial experience strongly preferred
JOB DUTIES
Works closely with Development leadership to set performance standards, determine priorities, and establish accountability mechanisms for the Gift Administration team, and to oversee special projects such as conducting regular operational assessments, reporting on gift information, and analyzing giving trends to forecast philanthropic activity.
Lead gift administration staff responsible for timely and accurate processing of all charitable contributions processing to UT Southwestern per the donors' intent. Demonstrate expertise in administering complex pledge agreements, matching gift programs, planned gifts, event-related revenue, and non-cash assets.
Provide expert knowledge of industry and university practices for proper recording and crediting of gifts, pledges, and other related financial transactions.
Serve as expert on IRS guidelines and CASE standards, ensuring that all IRS, University of Texas System, and institutional guidelines pertaining to the acceptance, processing, and receipting of gifts are followed.
Collaborate with department leadership, development officers, prospect research and management team, and database administrators to establish a culture of analytics that highlights and embraces the power of data and its ability to support and inform decision-making.
Work collaboratively with department teams on the collection of data related to Development focused surveys and reports; CASE Voluntary Survey of Education, National Association of Cancer Center Development Officers (NACCDO), and the Institutional Development Report (IDR) ensuring that the integrity and accuracy of data contained within the reports meet all compliance and audit requirements.
Leads gift-related fiscal year-end closing activities; annual pledge review, write-offs, fiscal year-end pledge activity and updates.
Collaborates and works closely with the Office of Accounting, Office of the President, and other entities to establish new gift funds and provide gift and endowment information needed for financial reconciliations and various reports, ensuring quality reporting and transparency.
Oversees scheduled and ad hoc auditing of department processes, donation accuracy, and donor information including weekly, monthly, and quarterly data integrity checks, reviewing inefficient processes, coding practices, and donation write-offs.
Work closely with DAR gift officers, program leads, and financial partners to standardize and streamline the setup, facilitation, and execution of gift agreements, fund creation, and related entries or coding assignments across systems for enhanced reporting and compliance.
Ensures a service-oriented Gift Administration team that is responsive to user needs across the department and institution.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
The Director of Gift Administration serves as a member of the Advancement Services Leadership Team and is integral to UT Southwestern's donor gift processing unit. The Director manages the Gift Administration team and is responsible for all aspects of the strategy and operations related to philanthropic revenue from all donor sources.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
Bachelor's Degree in business or a related field
Experience
10 years progressively responsible experience managing a gift administration team and related infrastructure
Expert understanding of gift administration functions, industry best practices, and campaign revenue reporting
Successful experience implementing policies and best practice procedures in a complex, matrixed fundraising environment
Preferred
Education
Master's Degree and AASP membership
Experience
5 years of supervisory/managerial experience strongly preferred
JOB DUTIES
Works closely with Development leadership to set performance standards, determine priorities, and establish accountability mechanisms for the Gift Administration team, and to oversee special projects such as conducting regular operational assessments, reporting on gift information, and analyzing giving trends to forecast philanthropic activity.
Lead gift administration staff responsible for timely and accurate processing of all charitable contributions processing to UT Southwestern per the donors' intent. Demonstrate expertise in administering complex pledge agreements, matching gift programs, planned gifts, event-related revenue, and non-cash assets.
Provide expert knowledge of industry and university practices for proper recording and crediting of gifts, pledges, and other related financial transactions.
Serve as expert on IRS guidelines and CASE standards, ensuring that all IRS, University of Texas System, and institutional guidelines pertaining to the acceptance, processing, and receipting of gifts are followed.
Collaborate with department leadership, development officers, prospect research and management team, and database administrators to establish a culture of analytics that highlights and embraces the power of data and its ability to support and inform decision-making.
Work collaboratively with department teams on the collection of data related to Development focused surveys and reports; CASE Voluntary Survey of Education, National Association of Cancer Center Development Officers (NACCDO), and the Institutional Development Report (IDR) ensuring that the integrity and accuracy of data contained within the reports meet all compliance and audit requirements.
Leads gift-related fiscal year-end closing activities; annual pledge review, write-offs, fiscal year-end pledge activity and updates.
Collaborates and works closely with the Office of Accounting, Office of the President, and other entities to establish new gift funds and provide gift and endowment information needed for financial reconciliations and various reports, ensuring quality reporting and transparency.
Oversees scheduled and ad hoc auditing of department processes, donation accuracy, and donor information including weekly, monthly, and quarterly data integrity checks, reviewing inefficient processes, coding practices, and donation write-offs.
Work closely with DAR gift officers, program leads, and financial partners to standardize and streamline the setup, facilitation, and execution of gift agreements, fund creation, and related entries or coding assignments across systems for enhanced reporting and compliance.
Ensures a service-oriented Gift Administration team that is responsive to user needs across the department and institution.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
