Facilities Manager

Job Details

Description

This position serves the Facilities Management function of the Credit Union which includes primarily the custodial and grounds maintenance programs, as well as general building maintenance. The position also provides management assistance and consultation to the construction and remodeling of credit union buildings and properties. Under the direction of supervisor, this position will manage the modification, repair, improvement, and maintenance of assigned facilities.

As a member of the Facilities Team, this position has a shared responsibility for ensuring that the maintenance, operation, engineering, inspection, and management of ALL Credit Union space, property, buildings, grounds, equipment, furnishings, utilities, and appurtenant systems is accomplished in a professional and excellent manner. This position will work closely with other staff members within the department to ensure that this objective is accomplished, as well as directs, supervises, and assists outside service personnel and vendors to accomplish the same. Additionally, this position will make recommendations to ensure the safe, clean, attractive, and reliable function of Credit Union Facilities & Property.

Essential Functions And Basic Duties

• Manages the maintenance and upkeep of assigned credit union Facilities in a proper, professional, and efficient manner to ensure that all assigned functions are attractive, functional, safe, and secure. May assist in new construction or remodeling projects as assigned.
• Negotiates and executes approved contracts and agreements, subject to established department procedure, with outside vendors and contractors, for professional and technical services and support relative to the operational function of the department. Specifically takes responsibility for the custodial and grounds maintenance agreements to ensure that they are executed as agreed upon and to review the contracts on a regular basis to ensure market based pricing.
• Has responsibility to ensure the timely and proper upkeep and maintenance of the following operational functions: custodial program, grounds keeping program, parking lots and walkways, roof systems, building windows and doors, exterior building finishes, interior finishes such as wall, ceiling, and flooring finishes, building structural systems, and other assigned facility systems.
• Purchases and maintains approved office furniture and equipment as assigned, which may include operational bank equipment such as vaults, safes, drive up equipment, security equipment, etc., and helps to manage the maintenance and disposal of furniture and equipment according to credit union needs, requests, and policies.
• Ensures that all buildings, furniture, and equipment meets appropriate building codes and standards to include ADA, OSHA, and other building code regulations.
• Conducts regular inspections of facilities and properties and assesses problems and needs. Provides maintenance and repair recommendations. Ensures that facilities are clean, well maintained, and in good repair.
• Oversees development of effective preventative maintenance and regular maintenance programs for assigned facilities.
• Manages AND performs the maintenance, repairs, and minor alterations of buildings, grounds, and equipment.
• Ensures that all facility related functions are conducted in accordance with established policies and procedures, and managed within established budgetary parameters.
• Provides emergency, 24 hour on call service as required.
• Under the direction of supervisor, and by assignment, may hire, employ, supervise, and monitor outside vendors for the completion of assigned work.
• Develops, maintains, and works within budgets for assigned work and receives, reviews, monitors, and approves all invoicing pertaining to all assigned tasks, projects, and maintenance functions.
• Provides inspection and monitoring of all work at all phases to ensure quality or workmanship and appropriate use of credit union funds and resources.
• Develops and manages assigned project schedules and coordinates with supervisor and other project stakeholders to ensure timely and accurate completion schedules for projects.
• Assumes responsibility for establishing and maintaining effective business relations with vendors, contractors, and trade professionals.
• Serves as a liaison between the Credit Union and its vendors and contractors involved with the maintenance and servicing of Credit Union Facilities.
• Maintains productive relationships with suppliers and vendors.
• Ensures that the Credit Union's professional reputation is maintained.
• Effectively coordinates with other department staff, stakeholders, and vendors, ensuring optimal performance.
• Provides leadership through effective and efficient work flows, delegation, and communication.
• Shall conduct regular coordination meetings to ensure that personnel, stakeholders, and vendors are well informed of needs and issues, and to discuss areas needing addressed.
• Trains, supports, and coordinates with department personnel and vendors, and provides assistance and feedback as needed.
• May conduct employee and/or vendor performance reviews as assigned.
• Assists to ensure that staffing levels are appropriate. May assist in interviewing and hiring assigned personnel.
• Assumes responsibility for establishing and maintaining effective communication and coordination with Credit Union personnel and with management.
• Assists and supports branches and departments as needed. Works with all departments and offices of the Credit Union to fulfill assigned responsibilities.
• Keeps supervisor informed and current on area activities and of any significant problems. Provides recommendations to improve productivity, ensure total quality, and meet bottom line requirements.
• Completes required reports, records, and other documentation as required.
• Attends and participates in meetings and committees as required.
• Assumes responsibility for related duties as required or assigned, to include the following.
• Completes special projects as required.
• Assists as assigned in preparing a part of the annual fiscal budget related to facilities management and minor construction and maintenance projects relating to assigned facilities.
• May assist in coordinating with appropriate vendors and employees in the installation and maintenance of exterior and interior signage permanently attached to real property.
• May assist in the acquisition, maintenance, and surplus of credit union vehicles.
• Assists in the monitoring, administration, and compliance with lease terms and conditions of tenants of the Credit Union.
• Position is to be available 24/7 to address after hours emergencies as needed.
• Performs miscellaneous and specially requested tasks.
  
  

PERFORMANCE MEASUREMENTS

• Assigned facility systems are clean, well maintained, and in good repair. Facilities meet Credit Union needs and standards and are improved or remodeled as needed and directed.
• Vendor, supplier, and contractor sources are effectively researched. Low cost, quality, and reliable sources are developed. Alternate sources are maintained. Good working relations exist with vendors, suppliers, and trade professionals. Inventory levels are appropriate, controlled, and accurately recorded.
• Purchasing functions are conducted in accordance with established budgets, policies, and procedures. Related documentation is complete and timely.
• Ensures that facility related operations are in compliance with governmental regulations.
• Vendors, contractors, and department personnel are well trained, effective, efficiently utilized, and kept current with accurate information as it relates to assigned responsibilities. Assistance and support is provided as needed.
• Effective working relations and coordination exist with branch and department personnel. Support and assistance are provided as requested.
• Supervisor is appropriately informed of area activities.
• Assigned vehicle and work spaces are kept clean, tidy, safe, and functional.
• Assignments and projects are completed in a professional and timely manner.
• Performed work and repairs are effectively performed in accordance with established standards and procedures.
• A high standard of effective and efficient communication is maintained.
• Works a regular and predictable schedule.
  
  

Qualifications

EDUCATION/CERTIFICATION: College graduate in Facilities or Construction Management or other related field, or an equivalent number of years of applicable work experience.

Utah Driver’s License.

Bondable.

Preference may be given to one holding a General Contractor’s license or equivalent experience.

REQUIRED KNOWLEDGE: A practical understanding of purchasing policies and procedures.

Familiarity with sources of vendors and suppliers.

A professional understanding of building maintenance, repairs, and construction procedures.

Knowledge of building codes and governmental regulations.

Ability to effectively use computer spreadsheets, word processing, and other standard business and construction related software.

EXPERIENCE REQUIRED: At least five to eight years of related experience in facility maintenance, construction, and operations.

Supervisory experience very helpful.

SKILLS/ABILITIES: Strong planning and problem-solving skills.

Well organized and able to handle complex scheduling functions.

Good supervisory abilities.

Solid communication and negotiation abilities, and ability to work with diverse groups of people and organizations.

Able to skillfully use basic computer programs, calculator, drill, saw, snowplow, salt/sand spreader truck, and all related machinery.

Physical Activities And Requirements Of This Position

CLIMBING: Includes ladders, scaffolding, ramps, poles, etc.

STOOPING: Bending downward and forward at the waist. Requires full use of lower extremities and back muscles.

KNEELING: Resting on knee or knees.

CROUCHING: Bending downward and forward at the leg and spine.

REACHING: Extending hand(s) and arm(s) in any direction.

STANDING: For extended time periods.

WALKING: Especially for long distances.

PUSHING: Using upper body to press against something with steady force.

PULLING: Using upper body to draw, drag, haul, or tug objects.

LIFTING: Occurs frequently and requires substantial use of upper body and back muscles.

FINGER DEXTERITY: Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.

GRASPING: Using fingers and palm on an object.

TALKING: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.

AVERAGE HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTION: Movements frequently and regularly required using the wrists, hands, and/or fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery.

PHYSICAL STRENGTH: Medium work; exerting up to 70 lbs. occasionally, and/or up to 30 lbs. frequently, and 10 lbs constantly.

WORKING CONDITIONS

Worker is subject to changing inside and/or outside temperatures which may include extreme heat (temperatures above 100 degrees) or extreme cold (temperatures below 32 degrees).

Works both inside and outside. Subject to weather.

Must work under hazardous conditions including high places, chemical exposures, electrical current, moving machinery, exposure to blood, etc.

Frequent local travel.

Mental Activities And Requirements Of This Position

REASONING ABILITY: Ability to deal with a variety of variables under only limited standardization.

Able to interpret and develop various instructions.

MATHEMATICS ABILITY: Able to perform basic math skills and to use decimals to compute ratios and percents, and to draw and interpret graphs.

LANGUAGE ABILITY: Ability to use passive vocabulary of 5-6,000 words; to read at a slow rate; define unfamiliar words in dictionaries for meaning, spelling, and pronunciation.

Ability to write complex sentences, using proper punctuation, and using adjectives and adverbs.

Ability to communicate in complex sentences; using normal word order with present and past tenses; using a good vocabulary.

Intent And Function Of Job Descriptions

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well constructed job descriptions are an integral part of any effective compensation system.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.