What are the responsibilities and job description for the Office Manager position at Utah Conservatory of Performing Arts?

Utah COPA is an after school performing arts program for kids ages 3-18. We offer Performing Arts training, performance opportunities and tours. The Office Manager plays an important role in creating and encouraging a positive, efficient, and effective organizational culture. The Office Manager is responsible for ensuring office operations and procedures are organized, correspondences are controlled, records and inventory are kept, events organized, and client accounts managed. The Office Manager needs to be a positive, friendly, organized person that excels in people skills and problem solving.

The Office Manager’s general responsibilities include :

Management of office operations
Be present as needed at studio during daytime hours. (Some work from home is expected)
Manage the reception desk a minimum of 2 days per week during studio hours
Manage and oversee all other receptionists and office staff, and keep office areas clean and organized
Maintain office efficiency and adherence to studio policies and procedures
Act as point person for office maintenance, mailing, shipping, supplies, equipment, bills

and errands

Manage office supply inventory and and cleaning supplies

Manage COPA Store inventory and bookkeeping

Manage and correspond with outside vendors including IT, pest control, cleaning, snow removal, etc.

Manage COPA Van and trailers, including vehicle registrations and insurance

Maintain a safe and secure working environment

Attend Director and Staff meetings

Manage studio rentals and schedule

Assist Executive level Directors as needed

Manage the Info email account, including responding or forwarding in a timely manner as needed

Manage Customer accounts, including registration, enrollment, adding fees, payments, running charges, refunds, etc.

Act as first point of contact with parents and students, and work to maintain positive relationships

Manage scholarships and trade accounts

Assist with hiring new staff positions as needed

Organize and execute events such as company parties, retreats, and meetings

Be familiar with all Utah COPA programming and offerings to be able to field and

direct questions appropriately

The Office Manager performs other support functions and duties as needed. Employees are often called upon to jump in to accomplish goals and meet important deadlines.

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What are the responsibilities and job description for the Office Manager position at Utah Conservatory of Performing Arts?

What is the career path for a Office Manager?

Not the job you're looking for? Here are some other Office Manager jobs in the American Fork, UT area that may be a better fit.

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