What are the responsibilities and job description for the Compliance Coordinator in Institutional Compliance position at UTHealth Houston Careers?
Position Summary:
UTHealth Houston is looking for a Compliance Coordinator who responds to compliance reports, investigations, concerns, and inquiries on a daily basis. This employee supports the university's Institutional Compliance program to ensure adherence to relevant laws, regulations, and university policies. They will assist in prevention, detection, and correction of noncompliance; also, promote and assist monitoring compliance activities, preparing reports, and coordinating compliance-related initiatives. You will need to be able to perform triage on compliance issues, track work, and create reports. You may be tasked with reviewing or assembling records supporting compliance training, working case management, preparing for meetings, coordinating processes within the compliance hotline, or completing special projects. You must be a self-starting, detail-oriented problem solver. Written and spoken communication will be critical, and it will help to be adept at working electronically, which includes typing quickly and accurately and capability within the Microsoft software suite (Word, PowerPoint, Excel, Teams, etc.). A background in editing or writing articles, data-related work, and/or education or experience with laws, regulations, and policies is preferred. We prefer candidates either with a JD or healthcare or academic compliance experience.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus many more!
Position Key Accountabilities:
1.Develops, tracks, and coordinates mandatory compliance training programs to ensure that all UTHealth employees are knowledgeable of and comply with applicable federal and state laws and regulations as well as university policies.
2.Creates, organizes, and maintains up-to-date records and documentation of compliance activities, files, and findings. This includes helping to maintain compliance-related databases and files; ensuring accuracy, privacy, and data integrity.
3.Intakes, investigates, and reports on allegations of noncompliance received by the UTHealth Office of Institutional Compliance.
4.Stays informed about changes in laws, regulations, and industry standards that may impact the UTHealth Institutional Compliance program. Monitors relevant statutes, regulations, and rules that impact compliance initiatives and brings them to the attention of the Chief Compliance Officer.
5.Collaborates and supports enterprise risk management and other internal, regulatory teams and offices in their identification, tracking, and monitoring of risks. This includes for development of annual risk work plans or other related projects and activities.
6.Collaborates to track and analyze compliance metrics and prepare regular reports.
7.Provides assistance to UTHealth employees about the UTHealth Institutional Compliance program. This includes responding to compliance inquiries from internal stakeholders and assists in addressing compliance-related issues.
8.Supports developing and delivering compliance communication materials to enhance employee awareness and understanding of compliance obligations. This includes working within Institutional Compliance webpages, developing or reviewing/revising compliance standards; procedures; and policies, and assistance with managing compliance-related documentation such as business processes; workflows; job aids; FAQs; and other process-related documentation or training materials.
9.Participates in compliance-related projects and initiatives, working closely with team members to achieve project goals.
10.Performs other duties as assigned.
Certification/Skills:
Effective communication and analytical skills.
Ability to work collaboratively with cross-functional teams.
Strength with analyzing data in Excel is a plus.
Strong administrative skills, productive, above-average typing speed and capability with electronic systems, software such as Microsoft applications and data.
Keen eye for accuracy.
Minimum Education:
Bachelor's degree required. Advanced degree preferred (JD, MBA, MPA)
Minimum Experience:
Three (3) years of related experience; preferably in compliance, legal or audit; OR No experience with an Advanced degree preferably JD, MBA, or MPA.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
