What are the responsibilities and job description for the Sr. Business Coordinator - BOF - Administrative Support position at UTMB Health Careers?
REQUIRED EDUCATION & EXPERIENCE:
Minimum Qualifications:
Bachelor’s degree or equivalent and 2 years of office related experience.
Job Summary
To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.
(Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.)
Job Duties
(Financial related tasks)
• Maintains financial stability of Process through effective and accurate inventory control
and cost analysis.
• Compiles and prepares detailed financial, statistical, and annual reports for
Process/Department.
• Prepares comparative analysis reports and statements reflecting variations in
expenditures and revenues.
• Conducts cost studies and monitors Process’ charge structure/billing system.
• Monitors the Process’ accounts receivable and posting of revenues.
• Analyzes financial data and initiates appropriate action when necessary.
• Develops and maintains annual accounting and budget reports.
• Identifies variances in expenditures and makes recommendations for resolution.
• Participates in Process budget discussion and develops Process budgets.
• Participates in service center business plan discussions and develops business plans
based on decisions made by the service center’s operational leader.
• Trains others in financial duties and responsibilities.
(HR related tasks)
• Provides staff assistance in the development and interpretation of Human Resources
policies and procedures.
• Facilitates the development of process/area policies & procedures ensuring compliance
with applicable rules and regulations.
• Serves as departmental liaison with Human Resources in regards to employee
disciplinary and grievance issues
(Customer Service)
• Works with customers to provide improved reports.
• Ability to anticipate needs and scheduling of Executives as related to projects and
intervene to acquire information as necessary.
• Responsible for administrative support tasks at the executive level.
• Ensure smooth and seamless service in the executive office, managing day-to-day
activities.
• Ability to think independently and make decisions as necessary.
• May interface with leadership at UT Components, city, and/or state government agencies
or outside vendors.
(Miscellaneous)
• Stays current with applicable policies, procedures, rules and regulations
• Recommends, initiates, and facilitates the collaborative development of team process
change and new programs.
• Provides team support regarding technical expertise, problem resolution/troubleshooting,
training, coaching, and team facilitation.
• Assists in Process projects by coordinating activities, maintaining records, and reporting
on status.
• Initiates action plans to develop skills and knowledge that will provide team/area
leadership and direction.
• Good overall knowledge of “expert” skills listed below and good overall knowledge of
Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Responsible for ordering and distributing supplies
• Performs related duties as required.
WORKING ENVIRONMENT:
Standard office environment. May be required to perform occasional lifting of up to 25 lbs.
Salary Range:
Actual salary commensurate with experience.
Work Schedule:
Full-time
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
