Facility Coordinator - Provost Administration (Galveston)

Minimum Qualifications:

Associate degree or equivalent and three years of related experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

Job Summary:

Provides facilities, operational support, and project coordination in healthcare, research, academic, and infrastructure areas. Coordinates the maintenance, upkeep, renovations, repairs, and facilities needs to ensure safe operations and regulation compliance. Serve as subject matter expert and liaison between internal customers and institutional support services. Lead process improvement initiatives at the department level and across the operational entity. This position works closely with Property Services and In-House construction teams.

Job Duties:

• Performs monthly onsite facility rounding.
• Reports on safety, hazardous material, emergency management, housekeeping l equipment, security, fire prevention, and asset management compliance.
• Ensures all reported deficiencies are corrected in a timely manner. Educates staff and implements improvements to reduce deficiency rates.
• Responds to reports of facility-related injuries or near-misses. Performs root cause analysis, and completes remediation.
• May manage and teach emergency drills and plans; participate in Annual Emergency Preparedness In-Service meetings as a subject matter expert; assist during event recovery efforts and complete post-event reports. Serves as Asset Custodian and assists with procurement and asset tagging. Responsible for annual inventory and surplus of old equipment. Checks all devices for safe function and reports issues to Clinical Equipment Services.
• Performs Key Control Officer duties; serves as a backup when necessary.
• Coordinates the inspection & maintenance of assigned clinic life safety systems. Educates staff and ensures fire drill compliance.
• May lead renovation, relocation, make-ready, and shutdown of research laboratories. Collaborates with Principal Investigators to configure laboratories, including minor construction, research equipment, and furniture.
• Manages and teaches the Space Survey process for all assigned departments. Participates in Annual Space Survey as subject matter expert. Maintains data integrity year-round.
• Represents staff interests in new construction, renovation of existing space, and all other construction projects in assigned territory. Ensures multi-disciplinary project team is aligned to deliver functional and useful space.
• Tracks requests for minor equipment, furniture, and non-capital construction. Provides oversight and budgeting input.
• Assists with other special projects and process improvement efforts.
• Interfaces with front-line staff, managers, directors, contractors, and vendors to provide a high level of customer service.

Marginal or Periodic Functions:

• Adheres to internal controls and reporting structure.
• Performs related duties as required.
• Serves as a department representative on teams or committees as assigned.
• May maintain assigned equipment alarm systems.

Knowledge/Skills/Abilities:

• Able to use Microsoft Office software.
• Troubleshooting/problem-solving skills.
• Interpersonal skills.
• Written and verbal communication skills.
• Basic analytical and data management skills.
• Ability to balance tasks and needs for multiple locations.

Preferable Qualifications:

• Have a working knowledge of research laboratory equipment and facility requirements to support equipment.

Salary Range:

$59,280.00 to $74,100.00, actual salary commensurate with experience.

Work Schedule:

Monday through Friday, 8am to 5pm, and as needed on occasion.