What are the responsibilities and job description for the Supv Health Information Mgmt position at UVA Health — Northern Virginia and Culpeper?
Job Description
Supervisor Health Information Management
Job Code: SU1557
Monday- Friday | 8:00pm-4:30pm
About Us
We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.
As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.
JOB TYPE
Classification: Nonexempt
Supervises Positions: Yes
Job Summary
Under the direction of the HIM Manager, the Health Information Supervisor is responsible for developing, implementing, maintaining, and monitoring information management standards and systems to support the patient record and ensure compliance with policies and Joint Commission, CMS, and other regulatory requirements. The Supervisor of HIM has the primary responsibility to manage, direct and coordinate the activities related to all HIM workflows within the facility. This includes the oversight of all processes and staff relating to prepping scanning and indexing of paper documents to incorporate them into the EMR, quality analysis of scanned documents in any record scanning application/electronic medical record system, birth and death registries, management of release of information workflows, record deficiency analysis and physician completion, and retrieval, archiving and destruction of medical records.
In conjunction with the HIM Manager, the Supervisor assists in facilitating HIM Committee Meetings, calculating, and reporting key HIM metrics. The Supervisor serves as custodian of medical records, representing the facility in court proceedings as required. The Supervisor participates in the development of health information management policies and procedures on release of information, confidentiality, information security, information storage and retrieval, and record retention. The HIM Supervisor is responsible for hiring, growing, and developing employees, ensuring quality and productivity metrics are maintained by the team through regular process audits and periodic team evaluations. The HIM Supervisor participates in regulatory survey preparedness and activities to include ensuring facility audits areas appropriate. Foster working relationships with other departments to ensure timely resolution related to any issues within these workflows.
Communications: Works with internal staff and customers to handle Electronic Medical Records (EMR) requests.
Qualifications
Education: High School Diploma or GED required. Associate's Degree or Bachelor’s Degree preferred.
Experience: Minimum of 5 years of experience in health information management required. 2 years of experience in a supervisory role preferred. Internal Candidates: A combination of the above qualifications and proven success will be considered within HIM leader discretion. Refer to the Life Support Training Policy for additional details.
Licensure: RHIT or RHIA required.
Additional Skills/Requirements Required: Experience with fostering strong relationships with members of a medical staff; knowledge of Joint Commission, CMS, and other related regulations that pertain to medical record/hospital records. Must be comfortable in a computer-based workflow environment. Should have a strong working knowledge of HIPAA requirements. Must have the ability to multitask and work independently with limited supervision. Ability to drive/travel to multiple locations/facilities.
Additional Skills/Requirements Preferred: Experience with the EPIC EHR and/or Hyland On Base scanning application.
PHYSICAL DEMANDS
Physical Demand Code: 6A, Customer Service
Work Function/Activity: Sedentary to Light Physical Demand
The job requires frequent sitting and standing, occasional walking, and bending/stooping. Frequent repetitive arm, hand, and finger movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.
Other
Supervisor Health Information Management
Job Code: SU1557
Monday- Friday | 8:00pm-4:30pm
About Us
We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.
As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.
JOB TYPE
Classification: Nonexempt
Supervises Positions: Yes
Job Summary
Under the direction of the HIM Manager, the Health Information Supervisor is responsible for developing, implementing, maintaining, and monitoring information management standards and systems to support the patient record and ensure compliance with policies and Joint Commission, CMS, and other regulatory requirements. The Supervisor of HIM has the primary responsibility to manage, direct and coordinate the activities related to all HIM workflows within the facility. This includes the oversight of all processes and staff relating to prepping scanning and indexing of paper documents to incorporate them into the EMR, quality analysis of scanned documents in any record scanning application/electronic medical record system, birth and death registries, management of release of information workflows, record deficiency analysis and physician completion, and retrieval, archiving and destruction of medical records.
In conjunction with the HIM Manager, the Supervisor assists in facilitating HIM Committee Meetings, calculating, and reporting key HIM metrics. The Supervisor serves as custodian of medical records, representing the facility in court proceedings as required. The Supervisor participates in the development of health information management policies and procedures on release of information, confidentiality, information security, information storage and retrieval, and record retention. The HIM Supervisor is responsible for hiring, growing, and developing employees, ensuring quality and productivity metrics are maintained by the team through regular process audits and periodic team evaluations. The HIM Supervisor participates in regulatory survey preparedness and activities to include ensuring facility audits areas appropriate. Foster working relationships with other departments to ensure timely resolution related to any issues within these workflows.
Communications: Works with internal staff and customers to handle Electronic Medical Records (EMR) requests.
- Handles record requests and scans/logs them into the EHR system as appropriate.
- Escalates any record release issues through the appropriate chain of command to avoid missing deadlines.
- Reviews each scanned image/batch for image quality and accuracy against any upstream mapping/indexing policies/procedures/standards.
- Performs a page-to-image comparison across any scanned image as appropriate.
- Reviews, reconciles, resolves, and approves any and all images contained in applicable document imaging work queues as applicable. Follows up and troubleshoots issues as appropriate.
- Clears any and all issues/approves all scanned documents for accuracy in preparation for physical document destruction with 100% accuracy.
- Understands how to apply HIPAA rules/regulations/policies/procedures to all record release situations.
- Scans any paper documents into the scanning/imaging software application/EHR.
- Reviews/works any electronic document imaging queues to assure appropriate indexing/mapping has occurred and updates as appropriate.
- Handles collection of monies related to on-site release of information medical record request invoices.
Qualifications
Education: High School Diploma or GED required. Associate's Degree or Bachelor’s Degree preferred.
Experience: Minimum of 5 years of experience in health information management required. 2 years of experience in a supervisory role preferred. Internal Candidates: A combination of the above qualifications and proven success will be considered within HIM leader discretion. Refer to the Life Support Training Policy for additional details.
Licensure: RHIT or RHIA required.
Additional Skills/Requirements Required: Experience with fostering strong relationships with members of a medical staff; knowledge of Joint Commission, CMS, and other related regulations that pertain to medical record/hospital records. Must be comfortable in a computer-based workflow environment. Should have a strong working knowledge of HIPAA requirements. Must have the ability to multitask and work independently with limited supervision. Ability to drive/travel to multiple locations/facilities.
Additional Skills/Requirements Preferred: Experience with the EPIC EHR and/or Hyland On Base scanning application.
PHYSICAL DEMANDS
Physical Demand Code: 6A, Customer Service
Work Function/Activity: Sedentary to Light Physical Demand
The job requires frequent sitting and standing, occasional walking, and bending/stooping. Frequent repetitive arm, hand, and finger movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.
Other
- May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
- On call responsibilities as directed: Yes
- Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes
