Medical Records Clerk (Part-Time)

As an HIM Clerk in a dynamic hospital setting, you’ll be at the heart of ensuring patient care runs smoothly by managing vital medical records with precision and care. Each day brings new challenges and opportunities to make an impact, from assisting patients and healthcare providers with accessing critical information to ensuring compliance with privacy laws like HIPAA. You’ll thrive in this fast-paced role as you handle record requests, scan and digitize documents, and collaborate with diverse departments to support seamless operations. Your work is more than just organizing files—it’s about protecting confidentiality, solving problems, and being a trusted resource for both patients and colleagues. If you’re detail-oriented, tech-savvy, and passionate about making a meaningful difference behind the scenes of healthcare, this role offers the perfect blend of responsibility, teamwork, and purpose.

JOB SUMMARY: Coordinates record review and assists requesters with access to and release of information. Responds to requests for medical information by performing duties in accordance with established hospital and departmental policy and state and federal laws. This Non-exempt position reports directly to the HIM Director.

KEY RESPONSIBILITIES:

• Medical Record Requests:
  • Coordinates the release of medical information to patients, healthcare providers, insurance companies, and legal representatives.
  • Verifies authorizations to ensure they comply with hospital policies, state, and federal regulations, including HIPAA.
  • Logs requests for records in the correspondence system and stamps them with the date received.
• Document and Record Management:
  • Completes scanning, faxing, and indexing of daily work and other documents into the medical record system.
  • Ensures accurate copying and distribution of documents as required.
  • Notifies requesters when records are available or if additional information is needed.
• Confidentiality and Security:

• • Maintains strict adherence to confidentiality standards for medical records.
  • Consults with the HIM Director or supervisor regarding unusual or complex record requests.

4. Departmental Support:

• • Answers and routes calls to the HIM department appropriately.
  • Maintains positive working relationships within the department and with other hospital units.
  • Performs additional duties as assigned to support departmental operations.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Strong verbal and written communication skills in English; proficiency in additional languages is a plus.
• Excellent interpersonal skills and a customer-service-oriented approach.
• Highly organized and detail-oriented with the ability to multi-task effectively.
• Proficiency in computer applications, including Microsoft Office Suite and Outlook.
• Familiarity with electronic health record (EHR) systems preferred.

FUNCTIONAL DEMANDS

Functional Job Requirements:

Job requirements include, but are not limited to: sitting, standing, walking, kneeling, bending, squatting and reaching. Requires good finger dexterity, repetitive motions with hands and fingers. Requires ability to have good vision and hearing. Pushing and pulling equipment may be necessary.

Lifting Requirements

Job requires light lifting on an occasional basis.

Reasonable Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising the job duties.